Regular Board of Education Meeting
Beverly Hills USD
January 29, 2019 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills, CA 90212

I. OPEN SESSION-3:00 P.M. Attachments: Professional Services Agreement Dora Dome

II. AGENDA HEARING PERIOD-PUBLIC COMMENT

III. CLOSED SESSION-3:00 P.M.

III.A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (1 case) - OAH Case No. 2018080037

III.B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (1 case) - OAH Case No. 2018100254

III.C. Approval of Settlement for Student #4002673

III.D. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)

III.E. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)

III.F. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employee: Executive Director of Construction and Facilities Rationale:

III.G. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code 54957)

IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.

V. APPROVAL OF THE AGENDA

VI. REPORT OF CLOSED SESSION ACTION

VII. AGENDA HEARING PERIOD-PUBLIC COMMENT

VIII. CONSENT CALENDAR*

VIII.A. Approval Board Meeting Minutes Rationale:

VIII.A.1. Regular Board Meeting-1.15.2019 Attachments: Regular Board Meeting Minutes 1.15.19

VIII.B. Personnel Reports

VIII.B.1. Certificated Personnel Report Rationale: Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.   Financial Impact: The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. Attachments: Certificated Personnel Report

VIII.B.2. Classified Personnel Report Rationale: Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.   Financial Impact: The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. Attachments: Classified Personnel Report

VIII.C. Approval-Professional Services Agreement - Conga Kids Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Conga Kids to provide a ten week, 18-20 session partner dance curriculum to all 5th grade classes as designated; provide a writing assignment that explores dance in a global context; plan and organize a culminating event - 7-25-18 to 7-1-19.   Financial Impact: Fee not to exceed $8,700.00 - Funding: Hawthorne PTA. Attachments: Professional Services Agreement Between Beverly Hills USD and Conga Kids

VIII.D. Approval-Professional Services Agreement - reDiscover Center Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with ReDiscover that will create a customized Tinker Cart that can be installed in a designated space for use in that room or moved in and out of a multipurpose space. The Cart provides tools and materials on a display in sufficient quantity for an enrichment opportunity for up to 20 students to create projects out of cardboard, wood, and recycled material - 1-24-19 to 5-31-19.   Financial Impact: Fee not to exceed $10,000.00 - Funding: Beverly Vista PTA. Attachments: Professional Services Agreement Between Beverly Hills USD and reDiscover Center

VIII.E. Approval-Professional Services Agreement -Michael Gangemi Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Michael Gangemi to provide conducting services for honor band/orchestra rehearsals and District festival performance scheduled for 2/28/2019. Fee not to exceed $800.00 will be funded out of the GATE budget.   Financial Impact: Fee not to exceed $800.00 will be funded out of the GATE budget. Attachments: 2018-19 PSA - Mike Gangemi

VIII.F. Approval-Professional Services Agreement - Jason Marshall Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Michael Gangemi to provide conducting services for honor band/orchestra rehearsals and District festival performance scheduled for 2/28/2019. Fee not to exceed $800.00 will be funded out of the GATE budget.   Financial Impact: Fee not to exceed $800.00 will be funded out of the GATE budget. Attachments: 2018-19 PSA - Jason Marshall

VIII.G. Master Contract Bridgeport School Rationale: This Master Contract is entered into for the remainder of the 2018-2019 school year NTE $25,000. The student requires a non public school and student was offered FAPE at this campus. This will come out of the Student Services budget.   Attachments: Master Contract Bridgeport School

VIII.H. Amendment to the Professional Services Agreement Dora Dome Rationale: The Student Services Department wants to extend the existing professional Services Agreement with Dora Dome due to an increase in need for legal consult. This amendment will add an additional $15,000 to the existing $35,000 contract that was board approved in July 2018. The total contract amount will now be NTE $50,000. This will be funded through the Student Services budget.   Attachments: Amendment to Professional Services Agreement Dora Dome

VIII.I. Approval of K-8 Out-of-County Trip for Concert Choir Members: OAKE National Conference; March 20-24, 2019; Columbus, Ohio Rationale: Our K-8 Principals and the Choral Music teachers have submitted the following Out-of-County Activity request for Board approval: OAKE National Conference March 20-24, 2019 Columbus, Ohio Selected chorus students from our K-8 Concert Choir will attend the OAKE (Organization of American Kodaly Educators) National Conference. This year's conference is in Columbus, Ohio from March 20-24, 2019. Airfare, hotel, festival fees and ground transportation are paid by the parents. The parents of these selected students will act as chaperones for their own students. These students will be selected by the OAKE committee through a national audition to perform with the National Youth Conference Choir. They will be attending choral rehearsals and concert directed by world renowned choral directors.

VIII.J. Approval of Beverly Vista School 6th Graders Out-of-County trip to Astro Camp, Idyllwild, CA; April 14 - 17, 2019 Rationale: Mr. Chris Regan, Beverly Vista Principal has submitted the following Out-of-County Activity requests for Board approval: 6th Graders: April 14 - 17, 2019 Astro Camp, Idyllwild, CA Supervision will be provided by Beverly Vista faculty, staff, and administration. Funding for this outdoor education trip will be through parent contributions and supplemented by the Beverly Vista PTA if necessary.   Financial Impact: Funding for this outdoor education trip will be through parent contributions and supplemented by the Beverly Vista PTA if necessary.

VIII.K. Approval of Beverly Vista Concert Choir Out-of-Country Trip: Rome International Choral Festival; June 20-27, 2019; Rome Rationale: Beverly Vista Principal Mr. Regan has submitted the following Out-of-Country Activity request for Board approval: Rome International Choral Festival June 20-27, 2019 Rome Beverly Vista Concert Choi has been invited to perform at the Rome International Choral Festival. Students will be performing at the St. Peter's Basilica di Sant' Eustachio. Students will also tour and visit sights in Florence. Tour is organized by Music Celebrations International. There will be mostly Beverly Vista faculty chaperones with few parent chaperones. Expenses for the trip including airfare, hotel accommodation, admission fees and meals will be covered by the parents and fundraising events ($3800/student).

VIII.L. BHHS Out-of-County Trip: BHHS Spring National High School Journalism Convention; April 24 – 27, 2019; Anaheim, CA Rationale: Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval:   - BHHS Journalism team to Spring National High School Journalism Convention - April 24 – 27, 2019/Anaheim, CA   Attachments: BHHS Journalism - Spring convention 2019

VIII.M. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290 Rationale: Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted.    Attachments: Donations List - 012919

VIII.N. Cash Collection Report #13 for 2018-2019 Rationale: The district has received cash and checks during the period of  January 14,2019 through January 22,2019 in the amount of $30,290.48. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.   Financial Impact: The district collected $30,290.48 during this period. Attachments: cash collections #13

VIII.O. Ratification of Purchase Order #13 2018/2019 Rationale: The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from January 1, 2019 through January 18, 2019.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $583,117.38 for the General Fund, $6,000.00 for the Cafeteria Fund, and $359,149.35 for the Bond Fund.   Attachments: Board Report #13 1.29.19 Board Report Cover #13 1.29.19

IX. REPORTS

IX.A. Superintendent's Report

IX.B. Student Board Member Report

X. HUMAN RESOURCES

X.A. Revised Approval of Resolution 2018-2019-011 To Discontinue Particular Kinds of Service Attachments: Revised Resolution 2018-2019-011 To Discontinue Particular Kinds of Services

XI. BUSINESS AND FINANCE

XI.A. Acceptance of the 2017-18 Audit Report Rationale: Pursuant to Education Code 41020(h) the district's independent auditor, Moss, Levy & Hartzheim LLP, has completed their audit of the district's financial statements. Mr. Hadley Hui from the firm Moss, Levy & Hartzheim LLP will be present at the meeting to provide a brief presentation and respond to questions.   Attachments: Audit Report June 30, 2018

XII. PLANNING AND FACILITIES

XII.A. Approval of Amendment to the Lease Agreement with Williams-Scotsman for the rental of interim housing at Beverly Hills High School Rationale: On March 31, 2015, the Board of Education authorized leasing relocatable classrooms and other buildings for interim housing during the Beverly Hills High School Modernization project from Williams-Scotsman utilizing a piggyback agreement with Los Alamitos Unified School District for 36 buildings with an estimated cost of $1.3M for a 36 month lease. On June 18, 2015, the Board of Education ratified its authorization to cover 54 relocatable buildings, including restrooms, non-standard sized classrooms and support spaces for 36 months beginning October 2015 for an estimated cost of $1.5M. The portable classrooms were not leased in October 2015. On January 12, 2016, the Board of Education directed that the installation of the relocatable buildings at BHHS be delayed until the Summer of 2016 and hold the units in a storage yard. A 36 month lease was executed beginning March 31, 2016, for 37 buildings at an estimated cost of $1.3M. The term of that lease ends on March 30, 2019.   Financial Impact: The cost of the interim housing would be paid for with previously budgeted funds for the Beverly Hills High School modernization in Measure E. Attachments: BHHS Interim Housing Lease Renewal Exhibit A to Lease Renewal

XII.B. Ratification of Change Order No. 1 to the Agreement with Fast-Track Construction for Horace Mann Phase 4 Site Work Rationale: On May 8, 2018, the Board of Education awarded an agreement to Fast-Track Construction for Horace Mann Phase 4 Site Work for $2,080,000. The project was substantially complete as of January 4, 2019. As construction progressed, changes were made as delineated on the attached Change Order No. 1 and were approved by the Superintendent.   Financial Impact: The cost of Change Order No. 1 will be paid for with previously budgeted funds for the Horace Mann School Modernization. Original Contract Amount: $2,080,000.00 Change Order No. 1 $ 72,486.43 New Contract Amount: $2,152,486.43 Attachments: Change Order No. 1

XIII. BOARD POLICIES

XIII.A. Discussion-BP 1112 Media Relations Attachments: Board Policy 1112 Media Relations

XIV. COMMUNICATION FROM THE BOARD MEMBERS

XV. FUTURE BOARD MEETINGS

XV.A. Regular Board Meeting-Tuesday, February 19, 2019-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XV.B. Regular Board Meeting-Tuesday, March 5, 2019-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XV.C. Regular Board Meeting-Tuesday, March 12, 2019-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XV.D. Regular Board Meeting-Tuesday, March 26, 2019-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XVI. ADJOURNMENT

Published: January 25, 2019, 4:49 PM