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Special Board Meeting
Beverly Hills USD
December 04, 2018 5:00PM
STC/Jon Cherney Lecture Hall Beverly Hills High School Beverly Hills, CA 90212

I. OPEN SESSION-3:00 PM
II. AGENDA HEARING PERIOD-PUBLIC COMMENT
III. CLOSED SESSION-3:00 PM
III.A. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)
III.B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)
III.C. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees
Rationale:


 
III.D. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code 54957)
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 PM
V. APPROVAL OF THE AGENDA
VI. AGENDA HEARING PERIOD-PUBLIC COMMENT
VII. CONSENT CALENDAR
VII.A. Approval Board Meeting Minutes
Rationale:

 
VII.A.1. Regular Board Meeting-11-26-2018
Attachments:
Regular Board Meeting Minutes 11.26.18
VII.B. Personnel Reports
VII.B.1. Certificated Personnel Report - Revised
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Certificated Personnel Report - Revised
VII.B.2. Classified Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Classified Personnel Report
VII.C. Nastec Security - Approval of Agreement for Special Services
Attachments:
NASTEC Secuirty Agent Contract
VII.D. Approval of BHHS Out-of-County Trip: BHHS Robotics Regional Competition; February 27 - March 2, 2019; Costa Mesa, CA
Rationale:
Please see attached BHHS Robotics Team Out of County Request: BHHS Robotics Regional Competition February 27 - March 2, 2019 Costa Mesa, CA
 
Attachments:
BHHS Robotics - Costa Mesa 2018
VIII. PROFESSIONAL AND OFFICIAL BUSINESS
VIII.A. Information Only-BHEF-Previously sold/named Naming Opportunities
Attachments:
BHEF Previously Approved Naming Opportunities
VIII.B. Approval of Addendum to BHEF Naming Opportunities
Rationale:
BHEF has requested the attached list to be added to the list of previously approved Naming Opportunities.
 
Attachments:
BHEF Addendum to Naming Opportunities 12.4.18
VIII.C. Approval of BHEF Pledge Agreement from Beverly Vista Class of 2018
Attachments:
BHEF Pledge Agreement BV Class of 2018
VIII.D. Approval of BHEF Pledge Agreement for The Music Industry Center at BHHS
Attachments:
BHEF Pledge Agreement MIC BHHS 12.4.18
IX. HUMAN RESOURCES
IX.A. Approval of Agreement for Employment of Assistant Superintendent, Education Services
Attachments:
Dustin Seemann Contract 12.4.18
IX.B. Approval of Agreement for Employment of Assistant Superintendent, Student Services
Attachments:
Laura Chism Contract 12.4.18
X. FACILITIES
X.A. Informational Only. El Rodeo School Modernization Project.
Rationale:
On September 26, 2017, the Board of Education adopted Resolution No. 2017-2018-007 to prequalify construction contractors to perform services relating to projects utilizing a Lease-Leaseback (LLB) Guaranteed Maximum Price (GMP) approach. This Resolution authorized the Superintendent to issue a Request for Qualifications (RFQ), to evaluate the responses to the RFQ, to assign a best value score to each response, and to rank all responses from best value to lowest best value to the District, all to be ratified by the Board of Education. On November 28, 2018, the Superintendent directed the bond manager, TCDS, to proceed with updating the prequalification of construction contractors to perform services relating to projects utilizing an LLB GMP approach and to issue a request for qualifications for pre-construction and lease/leaseback services. After the RFQ process is completed, a recommendation will be made to the Board of Education for the selection of the LLB contractor for the El Rodeo School Modernization project.
 
X.B. Adoption of Resolution 2018-2019-008 approving Amendment No. 3 to the Lease-Leaseback Agreement with ProWest PCM, Inc., dba Prowest Constructors, for Beverly Hills High School B1 and B2 Modernization.
Rationale:
On November 14, 2017, the Board of Education awarded a contract to ProWest PCM, Inc., dba ProWest Constructors, based on a Request for Qualifications process for preconstruction and lease-Leaseback (LLB) services for Beverly Hills High School (BHHS) Buildings B1 and B2 modernization project utilizing an LLB Guaranteed Maximum Price Contract (GMP) approach. The original agreement established a GMP for the first of the project's three phases. Amendment No. 1 to the agreement established a GMP for the second phase of the project. Amendment No. 2 established a GMP for the third phase of the project. Amendment No. 3 would add BHHS Buildings B3 and B4 modernization to the agreement and establish a price for preconstruction services for B3 and B4. A GMP for construction services would be established and presented to the Board of Education at the conclusion of preconstruction services and upon Division of State Architect approval of the project design.
 
Attachments:
Amendment No. 1 (Phase 3-1B)
Amendment No. 2
Amendment No. 3
Original agreement (Phase 3-1A)
Original Agreement Part 2
Resolution No. 2018-2019-008
Site Lease
Site Sublease
X.C. Approval of a Professional Services Agreement with SVA Architects for the Beverly Vista ADA Ramp Re-Design Project
Rationale:
The replacement of the ADA ramp at the Beverly Vista School is necessary because it is currently non-compliant with ADA requirements. The ramp has to be re-designed to comply with ADA as well as meet the City of Beverly Hills requirements and address existing conditions at the site. Two architectural firms were requested to submit a proposal to include surveying of the existing sidewalk, ramp and handicap drop off area as well as the submittal of right of way design drawings to the City of Beverly Hills for approval. Once the City of Beverly Hills approval is received, the District will bid the project for construction. The two firms submitted proposals, and SVA Architects provided the lower proposal at $6,000. Reimbursable expenses may be submitted upon District’s approval of such expenses.
 
Attachments:
SVA Architects Agreement BV
XI. BOARD ORGANIZATION/ACTION
XI.A. Approval of Resolution #2018-2019-007 and Presentation of Outgoing Gavel Plaque to the Board President
Rationale:
Mr. Margo presents Mrs. Korbatov with a resolution and plaque. Mrs. Korbatov responds.
 
Attachments:
Resolution No. 2017-2018-007
XI.B. Remarks from outgoing Board Members
XII. BOARD COMMUNICATION
XIII. FUTURE BOARD MEETINGS
XIII.A. Organizational Board Meeting-Tuesday, December 11, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XIII.B. Study Session-Budget-Thursday, December 13, 2018-1:00 PM-DO Board Room, 255 South Lasky Drive, Beverly Hills
XIII.C. Special Board Meeting-Thursday, December 13, 2018-1:30 PM-DO Board Room, 255 South Lasky Drive, Beverly Hills
XIII.D. Regular Board Meeting-Tuesday, January 15, 2019-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XIV. ADJOURNMENT

Published: November 30, 2018, 4:28 PM

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