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November 7, 2018 Regular Board of Education Meeting
Bonita USD
November 07, 2018 7:00PM
Bonita High School, Student Union 3102 D Street, La Verne, CA 91750 (909) 971-8200 Fax: (909) 971-8329

1. CALL TO ORDER
2. ROLL CALL
3. REQUESTS TO SPEAK ON CLOSED SESSION AGENDA ITEMS
Quick Summary / Abstract:

This announcement is designed to alert the public to the opportunity to address the Board on agenda items. The Board may limit the total time for each agenda item to twenty (20) minutes. Any person wishing to speak on an agenda item may be granted up to three (3) minutes at the time the item appears on the agenda. In the case of a non-agenda item, comments may be made under Requests to Speak On Non-Agenda Items-Communication From The Public. Prior to addressing the Board, please fill out the “Request to Address the Board” card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District, and address.

4. CLOSED SESSION AGENDA - 5:00 PM
4.1. Consideration of Student Discipline Matters Pursuant to Education Code Sections 35146, 48900, 4915, 48919, 48918(c)
Speaker:
Carl Coles, Superintendent
Rationale:
Consideration of Student Discipline Matters Pursuant to Education Code Sections 35146, 48900, 48915, 48919, 48918(c). See Student Disciplinary Action for student matters under consideration.
 
4.2. Conference with Legal Counsel - Existing Litigations, Pursuant to Government Code 54956.9(a)
Speaker:
Carl Coles, Superintendent
Rationale:

Approval/ratification of October 15, 2018 Final Settlement Agreement and General Release, SV v. Bonita Unified School District, OAH Case No. 2018090111.

 
4.3. Conference with Legal Counsel - Anticipated Litigations, Pursuant to Government Code 54956.9
Speaker:
Carl Coles, Superintendent
Quick Summary / Abstract:

1) Approval/ratification of the September 24, 2018 Final Settlement Agreement and General Release, District Case # 0924-1819 for Student #130303731 and Bonita Unified School District.

2) Approval/ratification of the October 15, 2018 Final Settlement Agreement and General Release, District Case # 0730-1819 for Student #69000009 and Bonita Unified School District

3) Approval/ratification of the October 15, 2018 Final Settlement Agreement and General Release, District Case # 0731-1819 for Student #79000188 and Bonita Unified School District

Financial Impact:

1) Not Applicable

2) Specialized Services - Not to Exceed $14,640 for the 2018-2019 School Year

3) Specialized Services - Not to Exceed $14,640 for the 2018-2019 School Year

4.4. Public Employee Discipline/Dismissal/Release - Pursuant to Government Code 54957
Speaker:
Carl Coles, Superintendent
Rationale:
Public Employee Discipline/Dismissal/Release - Government Code 54954.5(e) Pursuant to Government Code 54957
 
4.5. Public Employee Performance Evaluation Pursuant to Government Code 54957 Title: Superintendent
Speaker:
Carl Coles, Superintendent
Rationale:
Public Employee Performance Evaluation Pursuant to Government Code 54957
Title: Superintendent


 
5. OPEN SESSION AGENDA
6. CALL TO ORDER
Quick Summary / Abstract:
The Board of Education will reconvene into Open Session to report those actions taken in Closed Session, if any, that are required to be reported pursuant to Government Code Section 54957.1.
7. REPORT OUT OF CLOSED SESSION
Quick Summary / Abstract:
Pursuant to Gov. Code Section 54957.1

8. PLEDGE OF ALLEGIANCE TO THE FLAG
Rationale:
La Verne Heights Student Representative, Carly Hansen, will lead the Pledge of Allegiance.
 
9. APPROVAL OF AGENDA ORDER AND CONTENT
10. REPORTS FROM MEMBERS OF THE BOARD AND SUPERINTENDENT
Quick Summary / Abstract:
Reports from Members of the Board and from the Superintendent

11. COMMUNICATIONS FROM STUDENT REPRESENTATIVES
Rationale:

The Board of Education will receive reports from the following student representatives:

  • Carly Hansen – La Verne Heights Elementary School
  • Katie Kim – Lone Hill Middle School
  • Luke Melkesian –  Bonita High School
  • Naomi Pearson – Chaparral High School
  • Erik Vargas – San Dimas High School
 
12. FEATURED PRESENTATIONS
12.1. Accept Annual Report from the Citizens' Bond Oversight Committee - Introduced by Susan Cross Hume
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The voters in La Verne and San Dimas approved both Measure C in 2004 and Measure AB in 2008 authorizing the District to issue General Obligation Bonds. The elections were conducted under Proposition 39, The Strict Accountability in Local School Construction Bonds Act of 2000, Section 15264 et seq. of the Education Code. Pursuant to Education Code Section 15278, the District was obligated to establish a Citizen's Bond Oversight Committee.

One of the duties of the Committee is to present an annual written report in public session to the Board of Education. The report shall include a statement indicating compliance with the requirements of Article XIIIA, Section 1 (b) (3) of the California Constitution and a summary of the Committee's proceedings and activities for the preceding year.

The current members of the Citizen's Bond Oversight Committee are:

Roger Hanawalt

Doug Tubbs

Bob Ketterling

Michelle Riddell

Janell Scharbach

Chris Crum

Natalie Curley

Andrea Knox

Jim Elliot

 
Attachments:
Citizens' Bond Oversight Committee Annual Report
12.2. Report on 2017-2018 California Assessment of Student Performance and Progress - Presented by Matthew Wien
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
Matt Wien will report on the 2017-2018 California Assessment of Student Performance and Progress (CAASPP) results.
 
Attachments:
CAASPP Update-2018 Test Results
12.3. Recognition of the 2018 San Dimas Festival of Arts Student Fall Art Competition Winners - Introduced by Matthew Wien
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
Bonita Unified School District students were recognized at the 2018 San Dimas Festival of Arts, 22nd Annual Fall Art Show. We would like to congratulate the following teachers and their students on their winning entries. Many thanks to Diane Koach, 2018 Student Art Chair, for her work in making this a successful event for our District students.
 
Comments:
The list of winners is attached.
Attachments:
2018 San Dimas Festival of Arts Winner List
Pictures from the San Dimas Festival of Arts
12.4. Report on 2017-2018 Local Indicators for the California Accountability Model and Dashboard - Introduced by Matthew Wien
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
California's new accountability and continuous improvement system provides information about how local education agencies and schools are meeting the needs of California's diverse student population based on a concise set of measures. The system includes State Indicators and Local Indicators.
 
Comments:
This presentation will focus on the Local Indicators.
Attachments:
CAASPP Update-California Dashboard & Indicators
13. APPROVAL OF MINUTES OF PREVIOUS BOARD MEETING
13.1. Adopt the Minutes of the October 3, 2018 Regular Board of Education Meeting
Speaker:
Carl Coles, Superintendent
Attachments:
October 3, 2018 Unofficial Meeting Minutes
14. REQUESTS TO SPEAK ON OPEN SESSION AGENDA ITEMS
Quick Summary / Abstract:
This announcement is designed to alert the public to the opportunity to address the Board on Agenda Items. The Board may limit the total time for each agenda item to twenty (20) minutes. Any person wishing to speak on an agenda item may be granted up to three (3) minutes at the time the item appears on the agenda. In the case of a non-agenda item, comments may be made under Requests to Speak On Non-Agenda Items-Communication from The Public. Prior to addressing the Board, please fill out the “Request to Address the Board” card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District and address.
15. CONSENT AGENDA
Quick Summary / Abstract:
Matters listed under the Consent Agenda are considered by the Board of Education to be routine or sufficiently supported by prior or accompanying reference materials and information as to not require additional discussion. If any member of the Board so requests, an item shall be removed from this section and placed in the regular order of business following the approval of the Consent Agenda. Items will be approved with one motion, which is not debatable and which requires a unanimous vote for passage.

15.1. EDUCATIONAL SERVICES
15.1.1. Approve Extended and Overnight Educational Field Trips
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Quick Summary / Abstract:

Approve extended and overnight field trips as listed. The itineraries are on file in the Educational Services Department.

a) Bonita High School Athletic Training students to attend the Chula Vista Olympic Training Center & Sea World excursion, San Diego, CA, November 30 - December 1, 2018

b) San Dimas High School Girls Basketball Team to attend the So Cal Holiday Prep Classic Tournament, San Diego, CA December 26-29, 2018

c) Bonita High School Girls Water Polo Team to attend America's Finest Water Polo Tournament, San Diego, CA, January 18-20, 2019

Attachments:
Extended and Overnight Field Trips
15.1.2. Approve Non-Public Agency Master Contract between Bonita Unified School District and Marshall B. Ketchum University-University Eye Center at Ketchum Health Anaheim for the 2018-2019 School Year
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
Marshall B. Ketchum University-University Eye Center at Ketchum Health Anaheim will provide vision assessments and therapy as need for student(s) per their Individual Education Program (IEP).
 
Financial Impact:
Specialized Services - Not to Exceed $5,000
15.1.3. Approve Non-Public School Master Contract between Bonita Unified School District and Haynes Family of Programs Inc., dba: S.T.A.R. Academy for the 2018-2019 School Year
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
Haynes Family of Programs is a certified non-public school that provides special education instructional services and related services to student(s) as specified in their Individual Education Program (IEP) in accordance with the Education Code.
 
Financial Impact:
Specialized Services - Not to Exceed $30,000
15.1.4. Approve Renewal Agreement between Bonita Unified School District and BMC Software Inc. for the 2018-2019 School Year
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
BMC Software, Inc. currently provides the software, Track-It! HelpDesk, for our CIS and Facilities work order ticketing systems. The support contract allows for CIS staff to contact BMC Software, Inc. for technical support and receive feature updates to the work order software.
 
Comments:
The CIS and Facilities departments use Track-It! HelpDesk software on a daily basis. It is the main system used for tracking the work that is performed by these two departments at all of the BUSD sites.
Financial Impact:
CIS General Fund - Not to Exceed $4,425
15.1.5. Approve Agreement Between Bonita Unified School District and NetSupport Incorporated
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
NetSupport Incorporated provides the NetSupport school software that allows teachers to manage the Chromebooks in their classrooms. This software is used at both Lone Hill Middle School and Ramona Middle School. The annual maintenance plan provides unlimited technical support and will be renewed annually.
 
Financial Impact:
Financial Impact: CIS General Fund - Not to Exceed $11,000
15.1.6. Approve Amended Agreement between Bonita Unified School District and APEX Learning for July 2018 to June 2021
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

This year Bonita Unified School District (BUSD) transitioned to the use of Apex Learning for our online credit recovery system. 260 licenses were purchased to be shared across our three high schools.

This fall BUSD has identified two additional areas of need: a consistent health curriculum for AB 329 and targeted support for A-G for students with one D. All Freshman will take a two week online Health class to meet the conditions of AB 329. Students with a D in an A-G Course will be offered access to Apex Learning to retake the course to meet eligibilty with UC and CSU requirements.

The two newly identified areas of use require additional licenses to accommodate the use at the three high schools. The amendment will require an addition of 100 licenses annually and 200 licenses for this year, adding an additional 300 licenses for a total of 560 licenses. We will watch licensing use carefully and determine the exact licenses for 2019-2020 and 2020-2021.

 
Comments:

Original  Board approval was for Lottery Instructional Materials Fund - $69,450, not to exceed over three years for the Apex Learning Platform ($23,150 annually) plus $5,000 a year for APEX Learning Virtual School for a total of $28,150 annually.

This amendment allows an additional $6,750 annually for  three years for a total of $20,250 plus an additional 400 licenses at $30,000 annually for three years for a total of $90,000. Therefore the total three-year licensing would be $179,700.

Financial Impact:

Lottery Instructional Materials Fund - Not to exceed $179,700 over three years (2018-2021 school year) for the Apex Learning Platform

15.1.7. Approve Memorandum of Understanding (MOU) and Agreement between Bonita Unified School District and Riverside County of Education (RCOE).
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

California's new accountability and continuous improvement system is based on a five-by-five colored table that produces 25 results using five colors. The reports display the schools' (by district) and student groups' placement on the five-by-five colored tables.  Part of this dashboard includes a College and Career (CCI) Indicator which uses multiple measures to provide performance data on students to indicate their readiness for college. One of these measures is the number of students who graduate as “A-G”. The A-G / College Entrance Requirements are a sequence of high school courses that students must complete (with a grade of C or better) to be minimally eligible for admission to the University of California (UC) and California State University (CSU).

San Dimas High School will enter into a process with two consultants to review transcript data, meet with the site team to identify areas of need, target key barriers, brainstorm proactive strategies and create support systems to increase A-G graduates.

A copy of the MOU and Agreement can be found in the Educational Services Department.

 
Comments:
This work will increase college readiness at San Dimas High School  through the analysis of multiple indicators, particularly A-G completion, and the subsequent data that can be used for a school action plan.
Financial Impact:
San Dimas High School General Fund - Not to Exceed $8,500
15.2. BUSINESS SERVICES
15.2.1. Approve and/or Ratify "A" Warrants (Payments for School Employees) and "B" Warrants (Payments for Equipment, Supplies, Services of Non-School Employees and Other Non-Salary Expenditures), as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
A Warrants 11-7-18
B Warrants 11-7-18
15.2.2. Approve and/or Ratify Purchase Orders (Authorization for Purchase of Equipment, Supplies and the Services of Non-School Employees), as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
PO Report 11-7-18
15.2.3. Approve Budget Transfers Between Major Object Codes, as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
Budget Adjustment Summary 11-7-18
15.2.4. Approve Facility Use Requests for Sunday Use
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

(a) The city of San Dimas Parks and Recreation Department has requested the use of San Dimas High School's gym and two outdoor basketball courts on December 2, 2018 for their youth basketball draft.

b.)  The La Verne Community Church has requested the use of the multipurpose room at Oak Mesa Elementary School for a Thanksgiving Banquet on November 18, 2018.

 
Comments:
District Policy 1330 requires Board approval for applications requesting use of District facilities on Sundays.
Financial Impact:
Not Applicable
15.2.5. Declare Items Listed as Surplus in Accordance with Education Code 17545 and Authorize Disposal
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

Bonita High School and Lone Hill Middle School have requested that the equipment listed on the attached lists be declared obsolete.  Schools and departments periodically review their furniture and equipment items to identify obsolete items for disposal.

Board Policy 3270 details the various options for the disposal of surplus property, with the exception of E-waste. The District is currently disposing of salvageable items by using a public auction service. E-waste, which includes computers, printers and other technology equipment, is palletized and identified by a serial number. In order to comply with current regulations on the disposal of E-waste, the equipment is then disposed of by a qualified contractor.

The obsolete items identified by the school sites and departments have a value of less than $2,500 and will be disposed of as detailed in Education Code Section 17546(2). 

Storage of these items creates an unnecessary hazard that can be eliminated by declaring the items as surplus and approving their disposal.

 
Comments:
School sites and departments continue to monitor classrooms, offices, and storage areas in an effort to identify and dispose of unusable and obsolete items.
Financial Impact:
Not Applicable
Attachments:
Surplus/Obsolete 11-7-18
15.2.6. Independent Contract Agreements
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Rationale:
Approve Independent Contract Agreements between Bonita Unified School District and consultant(s)/contractors(s). Copies of each Independent Contract Agreement are kept on file in the Business Office.
 
Comments:

a.)  Cabrillo Marine Aquarium

The Cabrillo Marine Aquarium will be providing two instructional presentations for kindergarten and second grade students at Oak Mesa Elementary School, not to exceed $760.00.  Funding:  Site funds

b.)  California Weekly Explorer, Inc.

The California Weekly Explorer, Inc. will provide presentations on the State of California and the American Revolution for students at Grace Miller Elementary School, not to exceed $1,560.00.  Funding:  Site funds

c.)  Hilary Roberts of Peer Advocates

Hilary Roberts of Peer Advocates will provide a two-day conflict mediation training for students and staff at Lone Hill Middle School, not to exceed $3,730.00.  Funding:  Site funds

d.)  The WriteWay LLC

The WriteWay LLC will provide workshops for science and social studies classes for Bonita Unified School District students, not to exceed $4,600. Funding:  General Fund. 

Supercedes Board agenda for Deana Hippie approved on September 5, 2018. 

e.)  Kristyn Sutton, LCSW

Kristyn Sutton, a licensed Clinical Social Worker, will provide mental health services to students at Lone Hill Middle School, not to exceed $40,000.  Funding: Site funds

15.2.7. Approve Agreement Between Bonita Unified School District and County of Los Angeles, Department of Public Health
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
County of Los Angeles Department of Public Health will provide health inspections for school site cafeterias.
 
Comments:

Each school site will be inspected two times per year.

Financial Impact:

Food Services Fund - $5,122

15.2.8. Approve Agreement Between Bonita Unified School District and Stump Fence Co.
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Stump Fence Co. will install a gate at Roynon Elementary School to provide additional security.
 
Comments:

Stump Fence Co. is uniquely qualified to provide the appropriate fencing and installation.

Financial Impact:

Developer Fees - $9,380.

15.2.9. Approve Agreement Between Bonita Unified School District and Distinctive Construction
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Distinctive Construction will be installing a sidewalk at Bonita High School, and removing a temporary drive apron and installing a curb and sidewalk at Lone Hill Middle School.
 
Comments:

Distinctive Construction is uniquely qualified to provide the concrete and demolition work necessary.

Financial Impact:

General Fund - $17,550

15.2.10. Approve Agreement Between Bonita Unified School District and Colbi Technologies
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Colbi Technologies will provide Bonita Unified School District services for the management of their contractor prequalification process.  This includes a one-time implementation fee, annual software services fee, and an annual fee to provide daily monitoring of CUPCCAA applications and other related monitoring services.
 
Comments:

This will allow the District to increase their contractor database and meet the guidelines for CUPCCAA districts.

Financial Impact:

General Fund: $10,000

15.2.11. Approve Lease/Maintenance Agreement for District Equipment
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

In order to provide and maintain District equipment, sites and departments contract with various companies for lease and maintenance services.

Copies of the lease/maintenance agreements are on file in the Business Office.

Business Services wishes to enter into a four-year contract with Canon Financial for a Canon IRADV8505i V2 copier for the period 10/01/18 - 09/30/21 for Roynon Elementary School.

Base lease amount is $28,022.40, with a monthly payment of $583.30.

Monthly cost per copy maintenance agreement is $293.46.

 

In addition, Business Services wishes to enter into a five-year contract with Canon Financial for two Canon IRADV8595i V2 copiers for the period 10/01/18 - 06/30/23 for San Dimas High School.

Base lease amount is $46,909.80, with a quarterly payment of $2,345.49.

Quarterly cost per copy maintenance agreement is $1,182.60.

 
Comments:
Per Board Policy 3312, all agreements are brought to the Board for approval or ratification.
Financial Impact:

General Fund

15.2.12. Approve Change Order #1, Best Contracting Services for roof repairs at various sites
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Board of Education, at its regularly scheduled meeting on May 2, 2018, authorized staff to award Bid 18-19:02 to Best Contracting Services Inc. for roof repairs at various sites in the District.

District staff, in conjunction with the project manager have determined that the contract amount needs to be increased due to wood replacement required for the completion of the project.

Change orders for additional materials total $13,057.87. The total contract amount is now $380,057.87.

 
Comments:
During the course of repairs, it was determined that some materials needing replacing in order to proceed.  District staff and the project manager determined that the activities detailed in change order #1 were appropriate and should be completed.
Financial Impact:
Deferred Maintenance Fund - Change Order #1 - $13,057.87.
15.2.13. Approve Change Order #1 Telacu Construction Management, Bonita High School Stadium Project
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Board of Education, at its regularly scheduled meeting on August 1, 2018, approved an agreement with Telacu Construction Management for bleacher replacement and building construction related to the Bonita High School bleacher replacement/stadium Project.

District staff, in conjunction with the architect and project manager have determined that the contract amount needs to be increased due to unforeseen removal of a telephone pole, and excavation of footings as recommended by soil inspection required for the completion of the project.

Change orders for additional inspection services total $31,465.96. The total contract amount is now $5,356,465.96.

 
Comments:
During the course of construction, it was determined that removal of a telephone pole was required to install new bleachers, and additional excavation was required based on soil inspection. In order to proceed with construction and complete the project in a timely manner, District staff, the architect, and the project manager determined that the activities detailed in change order #1 were appropriate and should be completed.
Financial Impact:
Building Fund - Measure AB - Change Order #1 - $31,465.96.
15.2.14. Approve Change Order #1 Refrigeration Supplies Distributor for Purchase and Delivery of Thermostats, Economizer Modules, Air Sensors, Sensor Adapters, Gateways, and Repeaters & Controllers
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Board of Education, at its regularly scheduled meeting on August 1, 2018, authorized staff to award Bid 18-19:04 to Refrigeration Supplies Distributor for purchase and delivery of thermostats, economizer modules, air sensors, sensor adapters, gateways and repeaters and controllers.

At the time all bids were submitted, sale tax was not included in the bid totals.  Having received all of the material related to the bid, District staff has determined that the contract amount needs to be increased for the completion of the project.

Tax on all materials total $23, 260.96. The total contract amount is now $268,112.96.

 
Comments:

Upon receipt of all materials, it was determined that sale tax was required.  District staff determined that the sale tax detailed in Change Order #1 is appropriate and should be completed.

Financial Impact:
Proposition 39 Funds - Change Order #1 $23,260.96
15.2.15. Approve Notice of Completion for Bid 18-19:04 for Purchase and Delivery of Thermostats, Economizer Modules, Air Sensors, Sensor Adapters, Gateways, and Repeaters & Controllers
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

On August 1, 2018, the Board of Education awarded Bid 18-19:04 to Refrigeration Supplies Distributor for the purchase and delivery of thermostats, economizer modules, air sensors, sensor adapters, gateways and repeaters and controllers throughout the District.

 
Comments:
Refrigeration Supplies and Distributor has completed the project as called for in Bid 18-19:04.
Financial Impact:

Prop 39 funds - $268,112.96.

15.2.16. Adopt Resolution 2019-06, Procurement of Telecommunications, Equipment, Software, and Other Related Electronic Equipment Apparatus and Services in Accordance with Public Contract Code 20118.2
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

Due to the highly specialized and unique nature of technology, it is in the District's best interest to procure various telecommunications, equipment, software and other related electronic equipment, apparatus and services in accordance with Public Contract Code Section 20118.2.

 
Comments:

Public Contract Code Section 20118.2 states "Due to the highly specialized and unique nature of technology, telecommunications, related equipment, software, and services, because products and materials of that nature are undergoing rapid technological changes, and in order to allow for the introduction of new technological changes into the operations of the school district, it is in the public’s best interest to allow a school district to consider, in addition to price, factors such as vendor financing, performance reliability, standardization, life-cycle costs, delivery timetables, support logistics, the broadest possible range of competing products and materials available, fitness of purchase, manufacturer’s warranties, and similar factors in the award of contracts for technology, telecommunications, related equipment, software, and services."

Financial Impact:
Not Applicable
Attachments:
Resolution 2019-06 ERate
15.2.17. Reject Claim #1805269 - Property Loss
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Claim #1805269 was received by the District on August 30, 2018. The claim has been reviewed by the District's insurance carrier and staff is recommending that the claim be rejected. The claimant may take legal action against the District after the claim is rejected.
 
Comments:

The Board of Education has the legal responsibility to accept or reject claims against the District.

Financial Impact:
There is no cost to the District at this time.
15.2.18. Reject Claim #1805268 - Property Loss
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Claim #1805268 was received by the District on September 20, 2018. The claim has been reviewed by the District's insurance carrier and staff is recommending that the claim be rejected. The claimant may take legal action against the District after the claim is rejected.
 
Comments:

The Board of Education has the legal responsibility to accept or reject claims against the District.

Financial Impact:
There is no cost to the District at this time.
15.3. HUMAN RESOURCES DEVELOPMENT
15.3.1. Approve/Ratify Terminations, Resignations, Leaves of Absence, Employment, Changes of Status, Extra Duty and Other Routine Personnel Items for Certificated and Certificated Management Employees as Listed. All Employment at Appropriate Step and Column on Designated Salary Schedule
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Certificated Personnel Report
15.3.2. Approve/Ratify Terminations, Resignations, Leaves of Absence, Employment, Changes of Status, Extra Duty and Other Routine Personnel Items for Classified, Classified Management and Confidential Employees as Listed. All Employment at Appropriate Step and Column on Designated Salary Schedule
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Classified Personnel Report
15.3.3. Approve Classified/Certificated Attendance at Conferences, Conventions, Workshops and Meetings as Listed. Actual and Necessary Expenses Incurred by Such Attendance to be Paid by Bonita Unified School District Unless Otherwise Specified in Accordance With Board Policy 3350
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Conference Report
15.3.4. Approve Certification that Conditions Set Forth in Title 5, Section 5593 Relative to Qualifications and Competencies of Temporary Athletic Team Coaches Have Been Met and Authorize the President of the Board to Sign the Certification
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:

Each year it is necessary to fill athletic coaching positions with temporary athletic coaches (walk-on) due to an insufficient number of certificated employees available to meet the needs of the District.  These coaches complete an application for temporary athletic coach which includes the requirements set forth in Title 5.  Coaches must meet the requirements or be in training programs to complete the requirements while under the immediate supervision of a fully qualified and certified coach.  Requirements include being knowledgeable and competent in first aid, CPR, emergency procedures, coaching techniques and adolescent psychology as it relates to sports participation.  In addition, coaches must also be knowledgeable about rules and regulations in the athletic activity being coached. Principals, assistant principals, and athletic directors monitor all coaches/requirements to be sure we are in compliance. Coaches who are paid by the District through booster club contributions must also comply with all procedures, timelines, and qualifications.  These may be volunteers prior to the determination that the booster clubs are able to support a coaching stipend.  These volunteers must also be properly certified when selected as volunteers.

 
Comments:

Those who assume the responsibility for coaching are required to meet all the qualifications.  Not only are teaching techniques important but it is essential that coaches are well trained and knowledgeable in the care and prevention of athletic injuries, basic first aid, CPR and emergency procedures.  Programs have been established each year to provide additional training in this regard.

Financial Impact:
Not Applicable
15.3.5. Approve Agreement Between Bonita Unified School District and LWD, Inc. for Drug and Alcohol Testing Services for the 2019 Calendar Year
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
The Department of Transportation (DOT) requires Bonita Unified School District employees working in our transportation department to be randomly drug and alcohol tested.
 
Comments:
By renewing our contract with LWD, Inc. we will continue to provide drug and alcohol testing to our transportation employees as required by DOT.
Financial Impact:
General Fund - $1,150.00
15.3.6. Approve Agreement Between Bonita Unified School District and Azusa Pacific University to Provide Educational Field Experience
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
The District provides opportunities for students from various universities to gain experience under the supervision of teachers and administrators in our District.  Assignments will be made through the Human Resources Department.
 
Comments:
This agreement creates a partnership between Azusa Pacific University and Bonita Unified School District to develop and train competent educators for the District.
Financial Impact:
Not Applicable
15.4. SUPERINTENDENT
15.4.1. Receive Second Reading and Adopt New Board Policy and Adopt Revisions to Existing Board Policies
Speaker:
Carl Coles, Superintendent
Rationale:
The District's Board policies are reviewed and updated periodically. As new state and federal laws and regulations are enacted, affected policies must be revised or updated.

The Board reviewed first reading of Board policies at the October 3, 2018, Regular Board of Education meeting.  It is now appropriate for the Board of Education to receive for a second reading and adopt new Board Policy 5146, and adopt revisions to existing Board Policies BP 4140, 4240, 4340; BP 5145.3; and BP 6174.


 
Attachments:
Second Reading and Adoption of Board Policies
15.4.2. Accept with Thanks the Monetary Donation of $550
Speaker:
Carl Coles, Superintendent
Rationale:

Accept the monetary donation of $550.00 in accordance with IRS guidelines and Board Policy 3290 and send letter of appreciation to donor on behalf of the Board of Education and staff.

Bonita Unified School District leadership team was able to participate in the McKinley Children's Center Golf Tournament thanks to the donation made by Waste Management to sponsor a golf team of four players. 

 
16. DISCUSSION/ACTION AGENDA
Rationale:
The Governing Board will take action in open session on the following student disciplinary items listed.
 
16.1. SUPERINTENDENT
16.1.1. Receive First Reading of Proposed Revisions to Existing Board Policies
Speaker:
Carl Coles, Superintendent
Rationale:

Periodically, laws change that require the Governing Board to make revisions to existing policies, by-laws, regulations, or to create new policies. Other innovations, advancements and situations occur which also necessitate new or revisions to Board Policies or incorporate needed changes.

After first reading, the Governing Board may request changes, or recommend as presented for second reading and adoption at the next regular Board meeting.

 
Quick Summary / Abstract:
Staff reviewed and recommends the Governing Board approve the first reading of Board Policies listed below:
  • BP 1312.3 Uniform Complaint Procedures
  • BP 3320 Claims and Actions Against the District
  • BP 5131.2 Bullying
Attachments:
First Reading of Board Policies
16.2. STUDENT DISCIPLINARY ACTION
16.2.1. Student Disciplinary Action for Student #177700774
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Quick Summary / Abstract:
Student Disciplinary Action Pursuant to Education Code #48900 (k). Recommendation that student #177700774 be re-admitted to a school within the Bonita Unified School District.
16.2.2. Student Disciplinary Action for Student #050501431
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Quick Summary / Abstract:
Student Disciplinary Action Pursuant to Education Code 48900 (c), (h), and (j). Recommendation that student #050501431 be expelled for the remainder of the 2018-2019 school year with placement in a community day school or alternative school outside the Bonita Unified School District.
16.2.3. Student Disciplinary Action for Student #151003972
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Quick Summary / Abstract:
Student Disciplinary Action Pursuant to Education Code #48900 (c). Recommendation that student #151003972 be expelled for the remainder of the 2018-2019 school year with placement in a community day school or alternative school outside the Bonita Unified School District.
16.2.4. Student Disciplinary Action for Student #171000099
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Quick Summary / Abstract:
Student Disciplinary Action Pursuant to Education Code #48900 (3) and (4) and #48915(A2). Recommendation that student #171000099 be expelled for the remainder of the 2018-2019 school year with placement in a community day school or alternative school outside the Bonita Unified School District.
17. REQUESTS TO SPEAK ON NON-AGENDA ITEMS COMMUNICATION FROM THE PUBLIC
Quick Summary / Abstract:

This is an opportunity for the public to address the Board on non-agenda items. No action can be taken on non-agenda items (Board Policy 9055). Individual speakers may be allowed up to three (3) minutes to address the Board on any non-agenda item. The Board reserves the right to limit the time on a non-agenda item. Prior to addressing the Board, please fill out the "Request to Address the Board" card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District, and address. At this time, the Board wishes to recognize:

Community (Individuals having completed a Request Card)

Parent Teacher Association (PTA)

Bonita Unified Teachers Association (BUTA)

California School Employees Association (CSEA)

Bonita Unified Management Team (BUMT)

18. FUTURE MEETING DATES
18.1. Retirement Reception Honoring Board Member Patti Latourelle
Quick Summary / Abstract:
The public is invited to attend a retirement reception honoring Patti Latourelle for serving 17 years as a Governing Board Member for the Bonita Unified School District. The reception will be held on November 27, 2018, 4:30 p.m., at Ramona Middle School Gymnasium, 3490 Ramona Avenue, La Verne.

18.2. The Next Regular Board of Education Meeting Date
Speaker:
Carl Coles, Superintendent
Quick Summary / Abstract:
The next Regular Board of Education meeting is scheduled for Wednesday, December 5, 2018, at 7:00pm, in the Student Union at Bonita High School, 3102 D Street, La Verne.  At this meeting, the Board will conduct its annual Organizational Meeting.


19. ITEMS FOR FUTURE AGENDAS
20. ADJOURNMENT
Disability Information:
Any individual with a disability who requires reasonable accommodation to participate in a Board meeting may request assistance by contacting the Superintendent’s Office at 909-971 8200, extension 5101.

Published: November 2, 2018, 5:34 PM

The resubmit was successful.