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March 6, 2019 Regular Board of Education Meeting
Bonita USD
March 06, 2019 6:00PM
Bonita High School, Student Union 3102 D Street, La Verne, CA 91750 (909) 971-8200 Fax: (909) 971-8329

1. CALL TO ORDER
2. ROLL CALL
3. REQUESTS TO SPEAK ON CLOSED SESSION AGENDA ITEMS
Quick Summary / Abstract:

This announcement is designed to alert the public to the opportunity to address the Board on agenda items. The Board may limit the total time for each agenda item to twenty (20) minutes. Any person wishing to speak on an agenda item may be granted up to three (3) minutes at the time the item appears on the agenda. In the case of a non-agenda item, comments may be made under Requests to Speak On Non-Agenda Items-Communication From The Public. Prior to addressing the Board, please fill out the “Request to Address the Board” card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District, and address.

4. CLOSED SESSION AGENDA - 4:45 PM
4.1. Consideration of Student Discipline Matters Pursuant to Education Code Sections 35146, 48900, 48915, 48919, 48918(c)
Speaker:
Carl Coles, Superintendent
Rationale:
Consideration of Student Discipline Matters Pursuant to Education Code Sections 35146, 48900, 48915, 48919, 48918(c). See Student Disciplinary Action for student matters under consideration.
 
4.2. Conference with Legal Counsel - Anticipated Litigation Pursuant to Government Code 54956.9(d)
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Number of potential cases: One 

Approval/Ratification of the February 1, 2019 Final Settlement Agreement and General Release, District Case # 0201-1819 for Student #120303517 and Bonita Unified School District.

 
Financial Impact:
Specialized Services - Not to Exceed $3,600 on or before June 30, 2020
4.3. Public Employee Discipline/Dismissal/Release Pursuant to Government Code 54957
Speaker:
Carl Coles, Superintendent
Rationale:
Public Employee Discipline/Dismissal/Release Pursuant to Government Code 54957
 
4.4. Conference with Labor Negotiators, Pursuant to Government Code 54957.6
Speaker:
Carl Coles, Superintendent
Rationale:

Conference with Labor Negotiator Pursuant to Government Code 54957.6

District Representatives: Carl Coles, Superintendent, and Kevin Lee, Assistant Superintendent-Human Resources Development

Employee Organizations:  Bonita Unified Teachers Association (BUTA), California School Employees Association (CSEA), and Bonita Unified Management Team (BUMT)
 
4.5. Public Employee Appointment, Public Employment, Pursuant to Government Code 54957, Title: Database Administrator
Rationale:
Public Employee Appointment, Public Employment, Pursuant to Government Code 54957
Title: Database Administrator
 
5. OPEN SESSION AGENDA
6. CALL TO ORDER
Quick Summary / Abstract:
The Board of Education will reconvene into Open Session to report those actions taken in Closed Session, if any, that are required to be reported pursuant to Government Code Section 54957.1.
7. REPORT OUT OF CLOSED SESSION
Quick Summary / Abstract:
Pursuant to Gov. Code Section 54957.1

8. PLEDGE OF ALLEGIANCE TO THE FLAG
Rationale:
Max Ewers, Oak Mesa Elementary School student representative, will lead the Pledge of Allegiance.
 
9. APPROVAL OF AGENDA ORDER AND CONTENT
10. REPORTS FROM MEMBERS OF THE BOARD AND SUPERINTENDENT
Quick Summary / Abstract:
Reports from Members of the Board and from the Superintendent

11. COMMUNICATIONS FROM STUDENT REPRESENTATIVES
Rationale:
The Board of Education will receive reports from the following student representatives:
  • Max Ewers – Oak Mesa Elementary School
  • Katie Kim –  Lone Hill Middle School
  • Luke Melkesian –  Bonita High School
  • Naomi Pearson – Chaparral High School
  • Erik Vargas – San Dimas High School
 
12. FEATURED PRESENTATIONS
12.1. Recognition of San Dimas High School's Spiritline for Winning Two First Place Competitions at the USA Spirit Nationals and a CIF-SS Championship in Division 2A
Speaker:
Kevin Lee, Assistant Superintendent Human Resources
Rationale:

The Board wishes to recognize and congratulate the student athletes and their coaches who competed and won the CIF-SS Division 2A Title and two USA Spirit National Titles.

In 2015, California passed Assembly Bill 949, which required that the California Interscholastic Federation (CIF) take steps to classify Competition Cheer as an interscholastic sport beginning in 2017-18. CIF created guidelines, procedures, and safety standards for Competitive Cheerleading.

This year, San Dimas High School Spiritline competed in CIF-SS Division 2A and won its first CIF Championship.  The Spiritline team also competed in the USA Spirit Nationals competition and won first place in Small Varsity Song/Pom Novice and Small Varsity Show Cheer Intermediate competitions.


 
12.2. Recognition of San Dimas High School's Varsity Boys Soccer Team Who Won CIF-SS Division 7 Championship Title - Introduced by Kevin Lee
Speaker:
Kevin Lee, Assistant Superintendent Human Resources
Rationale:
The Board wishes to recognize and congratulate the student athletes and their coaches who competed and won CIF-SS Division 7 boys soccer championship.
 
12.3. Recognition of the La Verne Rotary Club Teacher Mini-Grant Awards - Introduced by Matthew Wien
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

The Board of Education would like to recognize and thank the La Verne Rotary Club for supporting our District teachers and awarding teacher mini grants for the 2018-2019 school year. The following teachers were awarded teacher mini grants for their proposed projects:

La Verne Heights Elementary School
Michelle Horne

Roynon Elementary School
Kerri Spivey

 
12.4. Recognition of the La Verne/San Dimas Educational Foundation Teacher Mini-Grant Award Recipients - Introduced by Matthew Wien
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Since 1983, the La Verne/San Dimas Educational Foundation has been committed to enriching and enhancing educational opportunities for students in the Bonita Unified School District. The Foundation's primary function is to recognize and reward students who have succeeded in school despite experiencing hardships in their lives. The Foundation also supports teachers' efforts through teacher mini-grants. Listed below are the 2018-2019 Teacher Mini-Grant Award recipients for a total of $5,599.90.

Jeffrey Bird, Bonita High School
John McLuckey, Bonita High School
Laurie Brandler, Bonita High School
Chuen-Wei Ng, San Dimas High School
Monica Redfox, San Dimas High School
Dave Milbrandt, San Dimas High School
Kelly Kocalis, San Dimas High School
Daniel Sandt, San Dimas High School
Jared Pugh, Lone Hill Middle School
Kelly Montgomery, Lone Hill Middle School
Heather Tolan, Ramona Middle School
Debbie Valderrama, Allen Ave. Elementary
Catherine Rojas, Ekstrand Elementary
Kelly Solis, Ekstrand Elementary
Tracy Pang, Gladstone Elementary
Amanda Francis, Oak Mesa Elementary
Mary Fabela, Oak Mesa Elementary
Amber Peterson, Shull Elementary


 
13. APPROVAL OF MINUTES OF PREVIOUS BOARD MEETING
13.1. Adopt the Minutes of the February 6, 2019 Regular Board of Education Meeting
Speaker:
Carl Coles, Superintendent
Attachments:
February 6, 2019 Unofficial Meeting Minutes
14. REQUESTS TO SPEAK ON OPEN SESSION AGENDA ITEMS
Quick Summary / Abstract:
This announcement is designed to alert the public to the opportunity to address the Board on Agenda Items. The Board may limit the total time for each agenda item to twenty (20) minutes. Any person wishing to speak on an agenda item may be granted up to three (3) minutes at the time the item appears on the agenda. In the case of a non-agenda item, comments may be made under Requests to Speak On Non-Agenda Items-Communication from The Public. Prior to addressing the Board, please fill out the “Request to Address the Board” card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District and address.
15. CONSENT AGENDA
Quick Summary / Abstract:
Matters listed under the Consent Agenda are considered by the Board of Education to be routine or sufficiently supported by prior or accompanying reference materials and information as to not require additional discussion. If any member of the Board so requests, an item shall be removed from this section and placed in the regular order of business following the approval of the Consent Agenda. Items will be approved with one motion, which is not debatable and which requires a unanimous vote for passage.

15.1. EDUCATIONAL SERVICES
15.1.1. Approve Extended and Overnight Educational Field Trips
Speaker:
Matthew Wien, Assistant Superintendent, Educational Services
Quick Summary / Abstract:

Approve extended and overnight educational field trips as listed. The itineraries are on file in the Educational Services Department.

a. San Dimas High School's CTE Hospitality ProStart Competition Students to attend the State ProStart Culinary, Innovation, and Management Competition at the Sheraton Fairplex Conference Center in Pomona, CA, March 14-16, 2019

b. San Dimas High School's Jazz Band to attend the Monterey Jazz Band Festival in Central California (Fresno, Pleasanton, Palo Alto, Monterey), April 2-6, 2019

Attachments:
Extended and Overnight Educational Field Trips - Mar 2019
15.1.2. Approve Subscription License Between Bonita Unified School District and Certica Solutions, Inc. for April 1, 2019 through June 30, 2020
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

This year the Educational Technology department took responsibility for the oversite of the CALPADS (California Longitudinal Pupil Achievement Data System) certification process. CALPADS data is used in our California Dashboard and other accountability measurements collected by the state accountability system.

The CALPADS data volume and reporting requirements are increasing exponentially. An Educational Technology Data Analyst was hired to coordinate the requirements of CALPADS. Part of the task for the Educational Technology department has been to identify tools and procedures that can help ensure the most accurate data possible is extracted and submitted promptly.

The Certify software is a proactive tool to help support schools and the District in keeping accurate student data. The Certify software checks to ensure accurate and complete data is entered in both Aeries, our student information system, and SEIS, our special education system. The software system checks against specific rules to verify data entered into the data systems is accurate, and when it is not, it will send reports and alerts to school sites and District personnel to review for missing or inaccurate data.

Certica will wave the one-time setup and training fee of $2,500 if a Purchase Order is received by March 31, 2019.

A copy of the agreement can be found in the Business Services Department.

 
Financial Impact:
General Fund - Not to Exceed $13,346.42
15.1.3. Approve Professional Services Contract between Bonita Unified School District and Benchmark Education Company
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

In April 2018, BUSD agreed to adopt Benchmark Education’s Benchmark Advanced as our elementary language arts curriculum. The Benchmark program assists BUSD in meeting the new expectations for the California State Standards. The contract is for three years through June 2021.

As the program has been implemented, the teachers have expressed a need for additional English Language Development (ELD) training and specifically, how the Benchmark Advanced program supports language development, effective expression, foundational skills, meaning making, and deep content knowledge. The contract allows for two days of training during which teachers will learn key shifts in ELD standards, component resources, assessment and digital resources, and differences and similarities between integrated and designated ELD. 

The cost of the training is $2,800 per day. A copy of the agreement is located in the Business Services Department.

 
Financial Impact:
Educational Services Supplemental Fund - Not to Exceed $5,600
15.1.4. Approve Renewal Agreement between Bonita Unified School District and BorderLAN Security to Provide the Barracuda Email Security Gateway
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

To prevent email spam, the District maintains two Barracuda spam filters. These filters review all incoming email and ensure dangerous and unwanted email do not make it to District employee mailboxes. Every year a maintenance license must be renewed which provides automatic updates to the spam filters. The two District spam filters are up for renewal in March 2019. To continue the usage of the spam filter, CIS is requesting approval to extend the existing Agreement with Barracuda Networks from March 2019, through March 2020.

A copy of the agreement is located in the Business Services Department.

 
Comments:
The Barracuda spam filters are part of the District's layered approach towards information security. Along with a combination of firewalls, filters, and antivirus engines, they are used to ensure malicious information is filtered for District employees.
Financial Impact:
Computer Information Services - Not to Exceed $4,940
15.1.5. Approve Professional Services Agreement Between Bonita Unified School District and Impact Canine Solutions to Provide Canine Detection Services to High Schools for the Remainder of the 2018-2019 School Year
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

For several years, canine detection services were provided free of charge to Bonita Unified School District by the La Verne Police Department. This was available because an officer with the La Verne Police participated as a member of a county-wide task force that included the use of drug-detection canines. The officer was able to offer free time in his schedule to conduct canine detection visits to Bonita Unified schools. This task force was grant funded and therefore existed only for a period of time and has now been discontinued. As a result, free canine detection services are no longer available.

A need for canine detection still exists, so the District has identified a private service that will provide canine detection services that are consistent with our current Administrative Regulations. We would like to sign a limited contract as a pilot for the second half of the school year to provide six visits to each of the comprehensive high schools to determine whether this may work as an ongoing solution into the future.

A copy of the agreement is available for review in the Business Services Department.

 
Comments:

This contract will make canine detection visits available to Bonita High School and San Dimas High School for the remainder of the 2018-2019 school year.

Financial Impact:
Educational Services - Not to Exceed $2,400
15.2. BUSINESS SERVICES
15.2.1. Approve and/or Ratify "A" Warrants (Payments for School Employees) and "B" Warrants (Payments for Equipment, Supplies, Services of Non-School Employees and Other Non-Salary Expenditures), as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
A Warrants 3-6-19
B Warrants 3-6-19
15.2.2. Approve and/or Ratify Purchase Orders (Authorization for Purchase of Equipment, Supplies and the Services of Non-School Employees), as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
PO Report 3-6-19
15.2.3. Approve Budget Transfers Between Major Object Codes, as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
Budget Adjustment Summary 3-6-19
15.2.4. Declare Items Listed as Surplus in Accordance with Education Code 17545 and Authorize Disposal
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

Gladstone Elementary School and Bonita High School have requested that the equipment listed on the attached lists be declared obsolete.  Schools and departments periodically review their furniture and equipment items to identify obsolete items for disposal.

Board Policy 3270 details the various options for the disposal of surplus property, with the exception of E-waste. The District is currently disposing of salvageable items by using a public auction service. E-waste, which includes computers, printers, and other technology equipment, is palletized and identified by a serial number. In order to comply with current regulations on the disposal of E-waste, the equipment is then disposed of by a qualified contractor.

The obsolete items identified by the school sites and departments have a value of less than $2,500 and will be disposed of as detailed in Education Code Section 17546(2). 

Storage of these items creates an unnecessary hazard that can be eliminated by declaring the items as surplus and approving their disposal.

 
Comments:
School sites and departments continue to monitor classrooms, offices, and storage areas in an effort to identify and dispose of unusable and obsolete items.
Financial Impact:
Not Applicable
Attachments:
Surplus/Obsolete 3-6-19
15.2.5. Independent Contract Agreements
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Rationale:
Approve Independent Contract Agreements between Bonita Unified School District and consultant(s)/contractors(s). Copies of each Independent Contract Agreement are kept on file in the Business Office.
 
Comments:

a.)  Dr. Veronica Olvera, Ph.D.

Dr. Veronica Olvera, Ph.D. will provide neurological services, assessments, observations, and attendance at IEP meetings. 

b.)  Debbie Tausch

Debbie Tausch will provide assistance implementing the Absence Approval and Leave Balance Maintenance program in the Frontline System, establishing an implementation timeline, identifying absence approval and approver paths, uploading current leave balances, conducting training, providing documented instructions, and will monitor the implemented processes to identify improvements. 

c.)  School Innovations and Achievement (SIA)

SIA will provide assistance to the District in preparation and filing of reimbursement claims for the costs of the Mandate Reimbursement Process Program.

d.)  Wellness Together

Wellness Together will provide training related to student mental health for staff at Lone Hill Middle School and Ramona Middle School.

15.2.6. Approve Amended Agreement Between Bonita Unified School District and Linik Corp.
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

In 2016, the Board of Education approved an agreement with Linik Corporation to provide construction management services for the Bonita High School Stadium Project. To allow Linik to finalize the project and complete all paperwork, the agreement will be extended to December 31, 2019 and increased by $51,840, bringing the total project cost to $601,670.  

 
Comments:

The construction management firm is a key member of the project team throughout construction and into the final project close-out. Linik Corporation has the experience and technical expertise necessary to manage the project.

Financial Impact:
Building Fund - Measure AB - $51,840
15.2.7. Approve Renewal Agreement Between Bonita Unified School District and Christ's Church of the Valley for Weekly Religious Services
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Christ's Church of the Valley currently uses Lone Hill Middle School's multi-purpose room for weekly religious services. The Church transmits their Sunday service to an overflow of approximately 400 parishioners. A custodian is on duty during the Church's use of the facility. Christ's Church of the Valley and the District have continued to maintain a positive working relationship since the inception of the Agreement.

Pursuant to Education Code Sections 38131 and 38134, the District is able to enter into a Use of Facilities Agreement with a church or religious organization if the District charges at least their direct costs for such use.
 
Comments:
Board approval of Sunday use of Lone Hill Middle School's facilities allows Christ's Church of the Valley access to a centrally located facility for parishioners who cannot be seated at their main campus for Sunday church service.
Financial Impact:
Christ's Church of the Valley will pay the District $1,255 per week for the use of the multi-purpose room, the kitchen area, and four classrooms at Lone Hill Middle School from April 1, 2019 through June 30, 2020. 
15.2.8. Approve a Contract in Response to Request for Proposal (RFP) No.11(18-19) Bonita Unified School District Facilities Needs Assessment to Architecture 9 PLLLP
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Bonita Unified School District has solicited proposals for a Facilities Needs Assessment (FNA). 

The primary goal of the FNA is to provide the Board of Education and District staff with a preliminary planning document which lists and prioritizes, by site, future facilities needs of the District.  The FNA will also include preliminary cost estimates.  With the information provided in the FNA, the Board will be able to direct District staff in the next steps for maintaining, upgrading, and expanding District facilities in the next ten years.

The District received two proposals for the Facilities Needs Assessment.  Staff is requesting that the Board of Education award a contract for a Facilities Needs Assessment to Architecture 9 PLLLP. The proposed schedule is for the assessment to be completed by June, 2019, and the report presented to the Board of Education at its July, 2019 Board Meeting.

 
Comments:

Award of this RFP will allow the District to complete a thorough and comprehensive list of facility needs district-wide.

Financial Impact:

General Fund - the project will be billed at hourly rates, at a fee not to exceed $72,800.

15.2.9. Award Bid 18-19:08 Wireless Access Point Upgrades, Installation, Professional Services and Solutions
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

Public Contract Code (P) Section 20111 (a) requires school district governing boards to competitively bid and award any contracts involving an expenditure of more than $90,200 to the lowest responsive bidder.  This includes services that are not construction services.  On November 7, 2018, the Board of Education authorized staff to seek proposals for Category 2 E-Rate Eligible Services identified by the Federal Communications Commission for the 2018-2019 Funding Year. 

Eight (8) proposals were received by the District on January 25, 2019.  A thorough review of the proposals was conducted by District staff and Consultants and it is recommended that RFP 18-19:08 be awarded to AMS.NET.  

 
Comments:

The E-Rate Program ensures that the District has access to affordable telecommunication services and internet access.

Financial Impact:

General Fund - $637,967

15.2.10. Award Bid 18-19:09 District-wide Fiber Optic Wide Area Network (WAN) Services and Internet Access Services
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

Public Contract Code (P) Section 20111 (a) requires school district governing boards to competitively bid and award any contracts involving an expenditure of more than $90,200 to the lowest responsive bidder.  This includes services that are not construction services.  On November 7, 2018, the Board of Education authorized staff to seek proposals for Category 1 E-Rate Eligible Services as identified by the Federal Communications Commission for the 2018-2019 Funding Year.  

Four (4) proposals were received by the District on January 25, 2019. A thorough review of the proposals was conducted by District staff and Consultants and it is recommended that RFP 18-19:09 be awarded to SPECTRUM. 

 
Comments:

The E-Rate Program ensures that the District has access to affordable telecommunication services and internet access.

Financial Impact:

General Fund - $24,098 monthly for 36 months, totaling $867,528.

15.2.11. Approve Change Order #5 District Office Renovation and Expansion - Harik Construction, Inc.
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

District staff in conjunction with the architect, project manager, and inspector has determined that various changes to the construction plans were necessary. The changes identified in Change Order #5 include:

Changes made to storefront $6,170.92
Provide additional electrical outlets$2,496.98
Provide L Brackets in restrooms$2,226.55
Provide condensation drain in MDF room$2,299.33
Provide additional backing straps for room insulation$5,548.17
Provide mounting kits for hardware$803.72
Lower ceiling heights and add trim to windows$9,962.35
Relocate thermostats$2,505.37
Install telephone cable to Ed Jones Educational Center$1,853.93
Provide circuits for Lektrievers$7,695.84
CMU shop drawings$2,190.41
Adjust split face block for plaster$778.04
Provide additional conduit for audio/visual system        $1,840.44
Added seismic joint$4,589.45
CMU crack repair     $11,020.43
    
Total for change order: $61,981.93
     
Contract total prior to change order #5:$8,759,229.62
     
Revised contract total:$8,821,211.55

 
Comments:

During the course of construction, the District, its architects, construction manager, State inspector, and/or the contractor will identify changes to the scope of work detailed in the original bid documents and construction contract.  These items could be for unforeseen/unknown conditions, desired design changes, or necessary so that the project complies with code.  Items may add additional costs to the project, or they may be deductive change orders which reduce the cost of the project.  Additionally, for this project, in order to come within the District’s budget, the District has identified certain design changes/value engineering items which will reduce the overall cost of the project.

In order to proceed with the project in a timely manner, District staff, the architect, construction manager, and inspector have determined that the activities detailed in Change Order #5 were appropriate and should be completed.

Financial Impact:
Building Fund - Measure AB - The cost for changes contained in Change Order #5 total $61,981.93.
15.2.12. Approve Institutional Memberships for the 2019-2020 School Year, as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
The District is currently an institutional member of certain organizations designed to improve one or more aspects of education locally, statewide, and nationally. Most fees shown on the attachment are estimates based on 2018-2019 school year costs.
 
Comments:
Participation in these associations/organizations helps keep District staff well informed on key issues and also provides the District with a mechanism for focusing efforts to influence the decision making process. A list of the institutional memberships and the estimated cost/funding is attached.
Financial Impact:
General Fund - Total estimated expenditure is $51,060 for respective areas as shown.
Attachments:
Institutional Membership 19-20
15.2.13. Adopt Resolution 2019-11 Continuation of Recreation Improvement and Maintenance District for 2019-2020 and Approving Agreement Between Bonita Unified School District and the Cooperative Strategies
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The timeline for the implementation of the process allowing for the continuation of a Recreation Improvement and Maintenance District (RIMD/RAD) for the 2019-2020 fiscal year is rapidly approaching.  It is estimated that $50,000 will be required to provide specialized consultant services, and other services including, but not necessarily limited to, project coordination, legal services, an assessment engineer, and the notification of property owners necessary to complete the process.

The Recreation Improvement and Maintenance District (RIMD/RAD) is authorized by the provisions of the Landscaping and Lighting Act of 1972, as set forth in Section 22500 et. seq. of the California Streets and Highways Code and must be enacted within the provisions established by Proposition 218 and the legislative guidelines contained in SB919.  The Act enables a school district to finance: a) improvements; b) incidental expenses; c) maintenance; and d) servicing of recreational improvements.  Examples of such recreational improvements include, but are not limited to, parking lots, ball fields, playgrounds, stadiums, gymnasiums, grass areas, fencing, etc.

The primary benefit of the RIMD/RAD is the ability to levy an assessment on benefiting properties, and the ability to generate annually, after a public hearing, revenues to finance the purposes of the Act.  The recommendation is that the assessment remains at the current level of approximately $27 per R-1 parcel, with the rest of the fee schedule adjusted accordingly.  The current levy amount differs from property to property depending on the type of land use allowed on the parcel, such as residential, office, commercial, and industrial.  Properties not receiving a special benefit will not be assessed.

All steps necessary to continue the RIMD/RAD in the 2019-2020 fiscal year should be completed by June 30, 2019 for budget purposes; however, the process must be completed so all necessary documentation can be filed with the County Auditor's Office no later than August 9, 2019.  SB919, signed into law by the Governor in 1996, does not require Assessment Districts, once approved by the property owners, to again be subject to the mail-in voting process as long as the methodology used in the annual engineer’s report and the fee schedule previously approved by the property owners remains the same.

 
Comments:
The renewal of the assessment district will facilitate the District's desire to develop and maintain quality facilities that are available to the public for recreationally oriented activities. The continuing inability of the State to provide appropriate and necessary funding to the District has forced the Board of Education to focus its resources to provide for certificated staff and other classroom related activities. While property owners within the District may be sympathetic and even understanding of the District's financial plight, their desire to have access to quality recreational facilities has not been diminished. The renewal of a special assessment district levy will continue to provide resources necessary to maintain existing facilities at a level expected by the community and allow the District to more fully offset some of the ongoing maintenance and utility costs.
Financial Impact:
The cost associated with the renewal of the 2019-2020 Recreation Improvement and Maintenance District (RIMD/RAD) is proposed to be funded from either carry-over revenues generated from the 2018-2019 assessment or new assessments from 2019-2020. It is estimated that the total cost for the process will be $50,000 which includes consultant services and expenses, legal services, an assessment engineer, and notification of property owners.
Attachments:
Resolution 2019-11 Continuation of RAD
15.2.14. Approve Proposed Timeline for the Levy of Annual Recreation Improvement and Maintenance District for Fiscal Year 2019-2020 Pursuant to the Landscaping and Lighting Act of 1972, in Compliance with Proposition 218
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
The Board must follow a prescribed process on an annual basis in order to be able to implement the Recreation Improvement and Maintenance District (RIMD/RAD) each year. The annual adoption process has specific milestones that must be met in accordance with legally prescribed timelines.

Proposition 218 does not require Assessment Districts, once approved by the property owners, to again be subject to the mail-in voting process as long as the methodology used in the annual engineer's report and the fee schedule previously approved by the voters remains the same. Revenues generated minus costs for supplies, utilities, labor and continuing contractual agreements will be available for maintenance, renovations and improvements at designated facilities.
 
Comments:
The implementation timeline that is being put forth for Board consideration has been developed in consultation with Cooperative Strategies taking into account legal requirements and the Board adopted meeting schedule.
Financial Impact:
Not Applicable
Attachments:
RIMD Schedule of Actions 3-6-19
15.3. HUMAN RESOURCES DEVELOPMENT
15.3.1. Approve/Ratify Terminations, Resignations, Leaves of Absence, Employment, Changes of Status, Extra Duty and Other Routine Personnel Items for Certificated and Certificated Management Employees as Listed. All Employment at Appropriate Step and Column on Designated Salary Schedule
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Certificated Personnel Report
15.3.2. Approve/Ratify Terminations, Resignations, Leaves of Absence, Employment, Changes of Status, Extra Duty and Other Routine Personnel Items for Classified, Classified Management and Confidential Employees as Listed. All Employment at Appropriate Step and Column on Designated Salary Schedule
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Classified Personnel Report
15.3.3. Approve/Ratify Classified/Certificated Attendance at Conferences, Conventions, Workshops and Meetings as Listed. Actual and Necessary Expenses Incurred by Such Attendance to be Paid by Bonita Unified School District Unless Otherwise Specified in Accordance With Board Policy 3350
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Conference Report
15.3.4. Adopt Resolution 2019-10 Regarding Release of Employees Serving in Certificated Positions Pursuant to Temporary or Categorical Contracts and/or Pursuant to and Possessing Only Short Term Staff Permits (STSP) or Pre-Intern Teaching Certificates
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
Each year, the District employs certificated employees to serve in temporary positions pursuant to Education Code Section 44954.   Employees hired into these temporary or categorically funded positions sign a contract with an expiration date of June 30, 2019, at the latest.
 
Comments:

Before the end of the school year, Education Code Section 44954 requires the Governing Board to notify employees on temporary and/or short term staff-permits of the District’s decision to not reelect the employee for the next succeeding school year.

Financial Impact:
Not Applicable
Attachments:
Resolution-Release of Temp Employees
15.3.5. Approve Tentative Agreement Between Bonita Unified School District, Bonita Unified Teachers Association, California School Employees Association, and Bonita Unified Management Team Effective January 1, 2019
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
The proposed agreement was reached between the District, Bonita Teachers Association, California School Employees Association and Bonita Management Team, based on the recommendations from the Benefits Committee regarding the health benefits savings.
 
Comments:

The District, BUTA, CSEA and BUMT have reached a tentative agreement on the items listed:

  • Eligible employees will receive a one-time lump sum payment equal to one-half (1/2) percent of the employees annual salary for the time period of January 1, 2019 through June 30, 2019 due to the cost savings from the health benefits package
  • A one-half (1/2) percent salary schedule increase will be effective on July 1, 2019


Financial Impact:
$491,715 - General Fund
Attachments:
MOU-Benefits Savings
15.3.6. Approve Agreement Between Bonita Unified School District and Brandman University to Provide Fieldwork for School Psychology and School Counseling Students Effective February 12, 2019 through February 11, 2022
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
The District provides opportunities for students from various Universities to gain experience under the supervision of teachers and administrators in our District.  Assignments will be made through the Human Resources Department.
 
Comments:
This agreement creates a partnership between Brandman University and Bonita Unified School District to develop and train competent Counselors and Psychologists for the District.
Financial Impact:
Not Applicable.
15.4. SUPERINTENDENT
15.4.1. Receive Second Reading and Adopt Revisions to Existing Board Policies
Speaker:
Carl Coles, Superintendent
Rationale:
The District's Board policies are reviewed and updated periodically. As new state and federal laws and regulations are enacted, affected policies must be revised or updated.

The Board received the first reading of Board policies at the February 6, 2019, Regular Board of Education meeting.  It is now appropriate for the Board of Education to receive for a second reading and adopt the recommended revisions to existing Board Policies.


 
Attachments:
Second Reading and Adoption of Board Policies
15.4.2. Accept with Thanks the Donation of a Gift Valued at $40
Speaker:
Carl Coles, Superintendent
Rationale:

Accept with thanks the donation of a gift valued by donor at $40 in accordance with IRS guidelines and Board Policy 3290. A letter of appreciation to donor will be sent on behalf of the Board of Education and staff.

Ekstrand Elementary School

Ms. Heidi Butkus donated a second generation Amazon Echo Dot, Serial #G090L911821208XT


 
16. DISCUSSION/ACTION AGENDA
Rationale:
The Governing Board will take action in open session on the following student disciplinary items listed.
 
16.1. BUSINESS SERVICES
16.1.1. Conduct a Public Hearing to Consider an Energy Services Agreement with Allison Mechanical, Inc.
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

Pursuant to Government Code Section 4217.12 staff intends to recommend to the Board of Trustees of the Bonita Unified School District that the District enter into an Energy Services Agreement with Allison Mechanical, Inc., to complete HVAC projects and ancillary improvements at Allen Avenue Elementary School, Ekstrand Elementary School, Grace Miller Elementary School, Bonita High School, Chaparral High School and San Dimas High School.  Testimony of all interested persons for or against the proposed agreement will be heard at this time.  After the public hearing, the Board will be asked to consider approval of the agreement with Allison Mechanical, Inc. in a separate agenda item at this meeting under New Business.

 
16.1.2. Approve Agreement with Allison Mechanical, Inc. for RFP 18-19:10 Energy Services Design-Build Contractor for Proposition 39 Funded Energy Efficiency & Conservation HVAC Projects at Allen Avenue Elementary School, Ekstrand Elementary School, Grace Miller Elementary School, Bonita High School, Chaparral High School and San Dimas High School
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

Approve Agreement with Allison Mechanical, Inc. for RFQ/P #18-19: 10 Energy Services Design-Build Contractor for Proposition 39 Funded Energy Efficiency and Conservation HVAC Projects at Allen Avenue Elementary School, Fred Ekstrand Elementary School,  Grace Miller Elementary School, Bonita High School, Chaparral High School, and San Dimas High School.

 
Comments:

Proposition 39 funds will be used for this project.  Staff requests approval of an agreement with Allison Mechanical, Inc. for an energy services agreement for design build construction services at Allen Avenue Elementary School, Fred Ekstrand Elementary School, Grace Miller Elementary School, Bonita High School, Chaparral High School, and San Dimas High School for the replacement of wall mounted heat pumps.  The total agreement is for $649,835, which represents $599,835 plus $50,000 in a district discretionary allowance.

Financial Impact:

Proposition 39  - $649,835

16.1.3. Approve Second Interim Financial Report as of January 31, 2019, as Presented with a Positive Certification
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Second Interim Report is one of three financial reports that school districts are required to report to the State and provide to the public annually. The report presents the results of actual financial operations through January 31 and the projected budget for the fiscal year for all District funds. A three-year projection for the General Fund is also included. The complete Second Interim Report in the required State format, along with a descriptive narrative and comparative financial projections, is included for the Board's review.

The District is required, by Education Code, to submit periodic financial reports to its oversight bodies. In order to judge a district's financial stability, these reports also include a three-year projection for the General Fund. The District is required to certify its financial outlook as Positive, Qualified of Negative.

 
Comments:

The District is projecting a 20.9% General Fund Unrestricted Reserve as of June 30, 2019, which is in excess of the State required 3%. The District's Second Interim Financial Report is filed with a Positive Certification. Per State guidelines, a Positive Certification indicates that, based upon current projections, the District will meet its financial obligations in the current and subsequent two fiscal years.

Financial Impact:
Not Applicable
Attachments:
Second Interim Narratives & Financials 3-6-19
Second Interim Presentation 3-6-19
Second Interim Report 3-6-19
16.2. SUPERINTENDENT
16.2.1. Election of Candidates to the California School Boards Association Delegate Assembly
Speaker:
Carl Coles, Superintendent
Rationale:

California School Boards Association (CSBA) Delegate Assembly is a vital link in the association’s governance structure.  Working with local districts, county offices, the Board of Directors and Executive Committee, Delegates ensure that the association reflects the interests of school districts and county offices of education throughout the state.  It sets CSBA’s general policy direction and fulfills a critical governance role within the Association. The Delegate Assembly is comprised of Delegates who are elected by local board members in 21 geographic regions throughout the state.

In December, CSBA called for nominations from school board members to serve a two-year term. The Board of Education, at their discretion, may now cast a vote for two candidates representing Subregion 23-C to serve on the California School Boards Association (CSBA) Delegate Assembly for a two-year term beginning April 1, 2019 to March 31, 2021.  The Board as a whole may vote for up to two individuals. Regardless of the number of vacancies, each Board may cast not more than one vote for any one candidate. The ballot also contains a provision for write-in candidates.  All ballots must be submitted to CSBA by Thursday March 15, 2019.

 
Comments:
The election materials are attached.

Attachments:
CSBA Delegate Assembly Election Materials
16.3. STUDENT DISCIPLINARY ACTION
Rationale:
The Governing Board will take action in open session on the following student disciplinary items listed.
 
16.3.1. Student Disciplinary Action for Student #151103733
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Quick Summary / Abstract:
Student Disciplinary Action Pursuant to Education Code #48900 (.7). Recommendation that student #151103733 be expelled for the spring semester of the 2018-2019 school year through the fall semester 2019-2020 with placement in a Community Day School or Alternative  School outside the Bonita Unified School District.

Financial Impact:
Not Applicable
16.3.2. Student Disciplinary Action for Student #110501985
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Quick Summary / Abstract:
Student Disciplinary Action Pursuant to Education Code #48900 (f) (j) (.3). Recommendation that student #110501985 be expelled for the spring semester of the 2018-2019 school year through the fall semester 2019-2020 with placement in a Community Day School or Alternative  School outside the Bonita Unified School District.

Financial Impact:
Not Applicable
16.3.3. Student Disciplinary Action for Student #173000068
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Quick Summary / Abstract:
Student Disciplinary Action Pursuant to Education Code #48900 (c). Recommendation that student #173000068 be expelled for the spring semester of the 2018-2019 school year through the fall semester 2019-2020 with placement in a Community Day School or Alternative  School outside the Bonita Unified School District.
Financial Impact:
Not Applicable
16.3.4. Student Disciplinary Action for Student #110602785
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Quick Summary / Abstract:
Student Disciplinary Action Pursuant to Education Code #48900 (c) (j). Recommendation that student #110602785 be expelled for the spring semester of the 2018-2019 school year through the fall semester 2019-2020 with placement in a Community Day School or Alternative  School outside the Bonita Unified School District.

Financial Impact:
Not Applicable
17. REQUESTS TO SPEAK ON NON-AGENDA ITEMS COMMUNICATION FROM THE PUBLIC
Quick Summary / Abstract:

This is an opportunity for the public to address the Board on non-agenda items. No action can be taken on non-agenda items (Board Policy 9055). Individual speakers may be allowed up to three (3) minutes to address the Board on any non-agenda item. The Board reserves the right to limit the time on a non-agenda item. Prior to addressing the Board, please fill out the "Request to Address the Board" card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District, and address. At this time, the Board wishes to recognize:

Community (Individuals having completed a Request Card)

Parent Teacher Association (PTA)

Bonita Unified Teachers Association (BUTA)

California School Employees Association (CSEA)

Bonita Unified Management Team (BUMT)

18. FUTURE MEETING DATES
18.1. The Next Regular Board of Education Meeting Date
Speaker:
Carl Coles, Superintendent
Quick Summary / Abstract:
The next Regular Board of Education Meeting is on April 10, 2019, at 6:00 p.m. in the Student Union at Bonita High School, 3102 D Street, La Verne
19. ITEMS FOR FUTURE AGENDAS
20. ADJOURNMENT
Disability Information:
Any individual with a disability who requires reasonable accommodation to participate in a Board meeting may request assistance by contacting the Superintendent’s Office at 909-971 8200, extension 5101.

Published: March 1, 2019, 4:55 PM

The resubmit was successful.