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April 10, 2019 Regular Board of Education Meeting
Bonita USD
April 10, 2019 6:00PM
Bonita High School, Student Union 3102 D Street, La Verne, CA 91750 (909) 971-8200 Fax: (909) 971-8329

1. ANNOUNCEMENTS
Quick Summary / Abstract:

These announcements are designed to alert the public that Bonita Unified School District Board of Education meetings are recorded pursuant to Gov. Code 54953.5 and rebroadcast on Community Channel 3. The recording may capture images and sounds of those attending the meeting.

Copies of the Board agenda materials are available upon request at the District Education Center, 801 Corporate Center Drive, Suite 270, Pomona, CA  91768.

2. CALL TO ORDER
Rationale:


 
3. ROLL CALL
4. REQUESTS TO SPEAK ON CLOSED SESSION AGENDA ITEMS
Quick Summary / Abstract:

The public has the opportunity to address the Board on agenda items. The Board may limit the total time for each agenda item to twenty (20) minutes. Any person wishing to speak on an agenda item may be granted up to three (3) minutes at the time the item appears on the agenda. In the case of a non-agenda item, comments may be made under Requests to Speak On Non-Agenda Items-Communication From The Public. Prior to addressing the Board, please fill out the “Request to Address the Board” card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District, and address.

5. CLOSED SESSION AGENDA - 4:45 PM
5.1. Consideration of Student Discipline Matters Pursuant to Education Code Sections 35146, 48900, 48915, 48919, 48918(c)
Speaker:
Carl Coles, Superintendent
Rationale:
Consideration of Student Discipline Matters Pursuant to Education Code Sections 35146, 48900, 48915, 48919, 48918(c). See Student Disciplinary Action for student matters under consideration.
 
5.2. Conference with Legal Counsel - Anticipated Litigation, Pursuant to Government Code 54956.9(d): One (1) Item
Speaker:
Carl Coles, Superintendent
Rationale:

Conference with Legal Counsel - Anticipated Litigation, Pursuant to Government Code 54956.9(d)(2): One (1) Item

Significant exposure to litigation pursuant to paragraphs (d)(2) and (e)(2) of Government Code Section 54956.9: 1 case relating to claim submitted by Tobo Construction pertaining to the Lone Hill Middle School and Ramona Middle School Gymnasium projects.



 
5.3. Conference with Legal Counsel - Existing Litigations Pursuant to Government Code 54956.9(d)(1)
Speaker:
Carl Coles, Superintendent
Rationale:

Conference with Legal Counsel - Four (4) existing litigation cases, pursuant to Government Code 54956.9(d)(1):

(a) Case No. KC070585

(b) Case No. KC070586

(c) Case No. BC706640

(d) Case No. BC708604

 
5.4. Public Employee Appointment, Public Employment, Pursuant to Government Code 54957, Title: Database Administrator
Speaker:
Carl Coles, Superintendent
Rationale:

Public Employee Appointment, Public Employment, Pursuant to Government Code 54957

Title:  Database Administrator

 
5.5. Public Employee Discipline/Dismissal/Release - Pursuant to Government Code 54957
Speaker:
Carl Coles, Superintendent
Rationale:
Public Employee Discipline/Dismissal/Release - Government Code 54954.5(e) Pursuant to Government Code 54957
 
6. OPEN SESSION AGENDA
7. CALL TO ORDER
Quick Summary / Abstract:
The Board of Education will reconvene into Open Session to report those actions taken in Closed Session, if any, that are required to be reported pursuant to Government Code Section 54957.1.
8. REPORT OUT OF CLOSED SESSION
Quick Summary / Abstract:
Pursuant to Gov. Code Section 54957.1

9. PLEDGE OF ALLEGIANCE TO THE FLAG
10. APPROVAL OF AGENDA ORDER AND CONTENT
11. REPORTS FROM MEMBERS OF THE BOARD AND SUPERINTENDENT
Quick Summary / Abstract:
Reports from Members of the Board and from the Superintendent

12. COMMUNICATIONS FROM STUDENT REPRESENTATIVES
Rationale:
The Board of Education will receive reports from the following student representatives:
  • Emma McCullough – Roynon Elementary School
  • Grishm Sethi –  Ramona Middle School
  • Luke Melkesian –  Bonita High School
  • Naomi Pearson – Chaparral High School
  • Erik Vargas – San Dimas High School
 
13. FEATURED PRESENTATIONS
13.1. Recognition of Elementary and Middle School Spelling Bee Winners - Introduced by Matthew Wien
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

The District's Annual Elementary Spelling Bee was held on February 12 and Ramona Middle School's Spelling Bee on January 30, 2019. The Elementary Spelling Bee has a total of 56 students representing all eight elementary schools. The students receiving awards are listed below.

Elementary School Award Winners:

Isabella Marroquin, 1st Place, Shull Elementary School

Jarrett Johnson, 2nd Place, Allen Avenue Elementary

Angelica Alarcio, 3rd Place, Gladstone Elementary School

Ramona Middle School Award Winner:

Anya Chauhan, 1st Place

 
13.2. Recognition of the First District PTA Reflections Art Program Winners - Introduced by Matthew Wien
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

The 2018-2019 Reflections Art Program theme "Heroes Around Me" sparked imagination and creativity for many of our elementary students. The First District Reflections Winners were celebrated on March 2, 2019. The following BUSD students were honored:

Film: Third Place Intermediate: Morgan Block, Oak Mesa Elementary

Literature: First Place Primary: Landon Liu, Oak Mesa Elementary

Photography: First Place Special Artist: Sage Segovia, Gladstone Elementary

Visual Arts: First Place Special Artist: Brandon Hong, Oak Mesa Elementary

Visual Arts: Second Place Primary: David Scarborough, Grace Miller Elementary


The following students continued to the next level and placed at the California State Reflection Competition:

Second Place Award of Merit for Photography Special Artist: Sage Segovia

Convention Display, Visual Arts Special Artist: Brandon Hong

Their entries will be on display at the California State PTA convention May 16-17.


 
13.3. Recognition of CTE Hospitality and Culinary Students - Introduced by Matthew Wien
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

On March 15-16, 2019, culinary and hospitality career-technical education students from both Bonita High School and San Dimas High School competed in the 2019 California ProStart Cup at the Sheraton Fairplex in Pomona. Led by their instructors, Nick Brandler, San Dimas and Laurie Brandler, Bonita. Students competed and earned honors in the following events awarding them scholarships.

Wurstküche Innovation Cup:

First Place Winners (San Dimas High School)

  • Laura Siu
  • Marina Wilson

BJ's Restaurant Culinary Cup:

Third Place Winners (San Dimas High School)

  • Christian Kavak
  • Brigette Cruz
  • James Salud
BJ’s Restaurant Management Cup:

Second Place Winners (Bonita High School)

  • Sarah Martinez
  • Shyanne Morrison

Fifth Place Winners (San Dimas High School)

  • Amy Bishop
  • Michael Mendoza
 
Comments:

The CA ProStart Cup is an event that puts high school culinary and hospitality management students to the ultimate test. Students from across the state compete in three events: the Culinary Cup (3-course meal in 60 minutes), the Management Cup (pitch a new restaurant concept), and the Innovation Cup (new robot, app or software to improve restaurants.)

14. APPROVAL OF MINUTES OF PREVIOUS BOARD MEETING
14.1. Adopt the Minutes of the March 6, 2019 Regular Board of Education Meeting
Speaker:
Carl Coles, Superintendent
Attachments:
March 6, 2019 Unofficial Meeting Minutes
15. REQUESTS TO SPEAK ON OPEN SESSION AGENDA ITEMS
Quick Summary / Abstract:
The public has the opportunity to address the Board on Agenda Items. The Board may limit the total time for each agenda item to twenty (20) minutes. Any person wishing to speak on an agenda item may be granted up to three (3) minutes at the time the item appears on the agenda. In the case of a non-agenda item, comments may be made under Requests to Speak On Non-Agenda Items-Communication from The Public. Prior to addressing the Board, please fill out the “Request to Address the Board” card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District and address.
16. CONSENT AGENDA
Quick Summary / Abstract:
Matters listed under the Consent Agenda are considered by the Board of Education to be routine or sufficiently supported by prior or accompanying reference materials and information as to not require additional discussion. If any member of the Board so requests, an item shall be removed from this section and placed in the regular order of business following the approval of the Consent Agenda. Items will be approved with one motion, which is not debatable and which requires a unanimous vote for passage.

16.1. EDUCATIONAL SERVICES
16.1.1. Approve Extended and Overnight Educational Field Trips
Speaker:
Matthew Wien, Assistant Superintendent, Educational Services
Rationale:

Approve extended and overnight educational field trips as listed. The itineraries are on file in the Educational Services Department.

a. Ramona Middle School's Band Students to attend the Worldstrides Heritage Festival in San Diego, CA, April 12-13, 2019

b. Bonita High School's ASB Class to attend the ASB Summer Retreat in Dana Point, CA, June 28-30, 2019

c. San Dimas High School's Mu Alpha Theta Mathletes Club to participate in the Magic Mountain Math Field Day, Magic Mountain, Valencia, CA, May 17, 2019 - extended miles

 
Attachments:
Extended and Overnight Educational Field Trips - 4/19
16.1.2. Approve Professional Services Contract Between Bonita Unified School District and Joelle Hood, LLC From July 1, 2019 Through June 30, 2020
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Joelle Hood, LLC will contract with Bonita Unified School District to provide one day of professional learning for the staff at Vista High School.

Training includes a full-day workshop on the ABCs of SEAL (Social Emotional and Academic Learning) and how to implement strategies and build skills in classrooms and school sites to actively engage students and prepare them to be successful.

A copy of the professional services contract is located in the Business Services Department.
 
Comments:
The workshop is scheduled to take place on August 14, 2019. The cost of the training is $4,000 and will include access to an online professional learning community as well as to a Google Drive folder containing research, resources, and activities to support the learning session.
Financial Impact:
Vista High School Grant Funds - Not to Exceed $4,000
16.2. BUSINESS SERVICES
16.2.1. Approve and/or Ratify "A" Warrants (Payments for School Employees) and "B" Warrants (Payments for Equipment, Supplies, Services of Non-School Employees and Other Non-Salary Expenditures), as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
A Warrant 4-10-19
B Warrants 4-10-19
16.2.2. Approve and/or Ratify Purchase Orders (Authorization for Purchase of Equipment, Supplies and the Services of Non-School Employees), as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
PO Report 4-10-19
16.2.3. Approve Budget Transfers Between Major Object Codes, as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
Budget Adjustment Summary 4-10-19
16.2.4. Declare Items Listed as Surplus in Accordance with Education Code 17545 and Authorize Disposal
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

Gladstone Elementary School, the Ed Jones Educational Center, and the Central Kitchen have requested that the equipment listed on the attached lists be declared obsolete.  Schools and departments periodically review their furniture and equipment items to identify obsolete items for disposal.

Board Policy 3270 details the various options for the disposal of surplus property, with the exception of E-waste. The District is currently disposing of salvageable items by using a public auction service. E-waste, which includes computers, printers, and other technology equipment, is palletized and identified by a serial number. In order to comply with current regulations on the disposal of E-waste, the equipment is then disposed of by a qualified contractor.

The obsolete items identified by the school sites and departments have a value of less than $2,500 and will be disposed of as detailed in Education Code Section 17546(2). 

Storage of these items creates an unnecessary hazard that can be eliminated by declaring the items as surplus and approving their disposal.

 
Comments:
School sites and departments continue to monitor classrooms, offices, and storage areas in an effort to identify and dispose of unusable and obsolete items.
Financial Impact:
Not Applicable
Attachments:
Surplus/Obsolete 4-10-19
16.2.5. Independent Contract Agreements
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Rationale:
Approve/Ratify Independent Contract Agreements between Bonita Unified School District and consultant(s)/contractors(s). Copies of each Independent Contract Agreement are kept on file in the Business Office.
 
Comments:

a.)  San Gabriel Valley Mosquito & Vector Control District

The San Gabriel Valley Mosquito & Vector Control District will provide a presentation on insects to students at Gladstone Elementary School.  There is no cost for the presentation.

b.)  Environmental Defenders

Environmental Defenders will provide a presentation on the environment to students at Gladstone Elementary School.  There is no cost for the presentation.

c.)  Aquarium on Wheels with the Aquarium of the Pacific

The Aquarium on Wheels with the Aquarium of the Pacific will provide a presentation on the ocean, including a mobile tidepool exhibit for students attending Summer Camp with School Age Care, not to exceed $1,650.  Funding:  Child Development Fund.

d.)  Fun 4 You

Fun 4 You will provide two carnival events for students attending Summer Camp with School Age Care, not to exceed $3,700.  Funding:  Child Development Fund.

e.)  Fun 4 You

Fun 4 You will provide a carnival event at students at Grace Miller Elementary School, not to exceed $2,100.  Funding:  Site funds

f.)  Kevin Praeger

Kevin Praeger will provide consultation services for Aeries, database, and project support during the 2018-2019 school year, not to exceed $6,000.  Funding:  General Fund

g.)  William Prescott

William Prescott will serve as Interim Director of Transportation, and will review Southern California Edison service plans to determine which plan is best for the District, not to exceed $25,000.  Funding:  General Fund

h.)  Franklin Covey Client Sales Inc.

Franklin Covey Client Sales Inc. will provide leadership training, materials and a membership to The Leader in Me for the staff at Roynon Elementary School, not to exceed $24,000 plus reimbursables.  Funding:  Site funds

i.)  Dr. Chaye' Dialo

Dr. Chaye' Dialo will provide crisis counseling, grief counseling, anger management counseling, and will work with students who are exhibiting self-injury behavior, and suicide ideations, not to exceed $12,500.  Funding:  Site funds.

16.2.6. Approve Agreement Between Bonita Unified School District and Team Inspections
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Team Inspections will be inspecting the painting project at Lone Hill Middle School.
 
Comments:
Team Inspections has the experience and expertise to provide DSA inspection services throughout the term of the project.
Financial Impact:
General Fund - $30,140
16.2.7. Approve Agreement Between Bonita Unified School District and Corovan
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Corovan, a professional moving company, will assist the District with the move back to the District Office in San Dimas. The move will be done in two phases beginning at the end of April and will include packing containers, labor and insurance.
 
Comments:
Corovan has the experience and expertise to ensure the move is completed in a timely manner.
Financial Impact:
Measure AB - $34,095.31
16.2.8. Approve Agreement Between Bonita Unified School District and Bissiri Studio to Provide Architectural Services as Required to Obtain DSA Certification of Existing Projects
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

There are currently five (5) projects in the District that have not been certified by the DSA.  Bissiri Studio will provide architectural services as required to obtain this certification.  

 
Comments:

District staff recommends entering into an agreement with Bissiri Studio for these services.

Financial Impact:

Capital Facilities Fund - $25,000

16.2.9. Approve Agreement Between Bonita Unified School District and the City of San Dimas for the Summer Food Service Program
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Summer Food Service Program (SFSP) was established to ensure that children in needy areas continue to receive nutritious meals during school vacations. Meals served are comparable to those served under the National School Lunch and School Breakfast Programs during the school year.  Free meals are provided to all children at approved SFSP sites in areas with significant concentrations of low-income children.

In conjunction with the City of San Dimas Parks and Recreation Department, the Bonita Unified School District Food Service Department will prepare and deliver meals to Marchant Park and Pioneer Park from June 10, 2019 through August 16, 2019.

The City of San Dimas will be reimbursed by the California State Department of Education and in turn reimburse the Food Services Department for expenses.

 
Comments:

The Agreement between Bonita Unified School District and the City of San Dimas Parks and Recreation Department will provide nutritious meals during the summer months to low-income children in San Dimas.

Financial Impact:
Reimbursement from the City of San Dimas - $3.00 per child
16.2.10. Approve Agreement Between Bonita Unified School District and the City of La Verne for the Summer Food Service Program
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Summer Food Service Program (SFSP) was established to ensure that children in needy areas continue to receive nutritious meals during school vacations. Meals served are comparable to those served under the National School Lunch and School Breakfast Programs during the school year.  Free meals are provided to all children at approved SFSP sites in areas with significant concentrations of low-income children.

In conjunction with the City of La Verne Parks and Recreation Department, the Bonita Unified School District Food Service Department will prepare and deliver meals to Las Flores park from June 10, 2019 through August 16, 2019.

The City of La Verne will be reimbursed by the California State Department of Education and in turn reimburse the Food Services Department for expenses.

 
Comments:
The Agreement between Bonita Unified School District and the City of La Verne Parks and Recreation Department will provide nutritious meals during the summer months to low-income children in La Verne.
Financial Impact:
Reimbursement from the City of San Dimas - $3.00 per child
16.2.11. Approve Agreement Between Bonita Unified School District and Charter Oak Unified School District for Transportation Services for Their Summer Extended Day Care Enrichment Program
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Section 11000 of the Education Code authorizes one school district to provide services to another district. Charter Oak Unified School District has requested that the District provide transportation for Charter Oak students from various elementary school sites to special day excursions through their Summer Extended Day Care Enrichment Program from June 1, 2019 through August 31, 2019.
 
Comments:
The District has a bus available for transportation and providing the service will not interfere with any other District activities.
Financial Impact:
Charter Oak Unified School District will pay the District one-half of the expense for transportation, not to exceed $650 per trip when the trip coincides with a Bonita School Age Care summer program trip. The balance of the cost will be paid by School Age Care. If transportation is requested by Charter Oak USD, independent of the SAC summer program trip, the cost will be $36 per hour and $2.50 per mile.
16.2.12. Approve Amended Agreement Between Bonita Unified School District and Linik Corporation
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

On September 2, 2015, the Board of Education approved an agreement between Bonita Unified School District and Linik Corporation for construction management services related to the construction of gymnasiums at Lone Hill and Ramona Middle Schools. Due to the pending litigation for both projects, it is necessary to extend the contract for Linik Corporation.

The contract extension will allow Linik to provide support to the District's legal counsel and consultants for both projects.

 
Comments:
The Construction Management firm is a key member of the project team from the start of construction to the final project close-out and can provide valuable input related to pending litigation.
Financial Impact:
Building Fund - Measure AB - $25,000. Total contract amount $1,287,610.  
16.2.13. Approve Renewal Agreement Between Certified Transportation, H & L Charter, Inland Empire Stages, and Student Transportation of America to Assist the District with Transportation Services
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

On June 13, 2018, the Board of Education authorized staff to seek bids for Transportation Services.  Based on the bid responses, a pool of service providers was created to assist the District Transportation Department.  This pool includes Certified Transportation, H & L Charter, Inland Empire Stages, and Student Transportation of America.  The agreement allowed for one year renewals through June, 2023.

 
Comments:

The pool of transportation service providers will be used throughout the 2019-2020 school year.

Financial Impact:

General Fund - approximately $60,000, based on 2018-2019 school year

16.2.14. Approve Myers-Stevens & Toohey & Co., Inc. as a Provider of Optional Accident Insurance Coverage to the Students of the District for the 2019-2020 School Year
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
The District does not provide accident insurance for students. Historically, the District has contracted with a vendor to make the purchase of student accident insurance an available option for parents and/or guardians. Myers-Stevens & Toohey, & Co., Inc. has had an ongoing satisfactory relationship with District staff and parents and/or guardians. Myers-Stevens & Toohey & Co., Inc. has also earned the support and endorsement of the California School Boards Association.
 
Comments:
The District is providing a service to the families and students attending the Bonita Unified School District by making available accident insurance options to cover their children at a nominal cost.
Financial Impact:
There is no cost to the District to provide this option to parents and/or guardians.
16.2.15. Approve Change Order #1, Team Inspections for General Inspection of the District Office Remodel
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Board of Education, at its regularly scheduled meeting on June 15, 2016, authorized Team Inspections to complete general inspection of the District Office remodel.

District staff have determined that the contract amount needs to be increased to ensure their availability throughout the duration of the project.

A change order for additional time totals $50,320. The total contract amount is now $250,320.

 
Comments:

District staff determined that the additional time detailed in Change Order #1 was appropriate and required.

Financial Impact:
Measure AB Funds - Change Order #1 $50,032, bringing the total contract to $250,032.
16.2.16. Approve Change Order #6 Bid 15-16:04 for the Construction of the Ramona Middle School Gymnasium - Tobo Construction, Inc.
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Board of Education, at its regularly scheduled meeting on November 4, 2015, authorized staff to award Bid 15-16:04 to Tobo Construction, Inc. for the construction of the Ramona Middle School gymnasium.

District staff in conjunction with the architect and the project inspector has determined that various changes to the construction plans were necessary. The changes identified in Change Order #6 include:

Provide cost & credit for waterproofing at gridline A & Retaining wall  ($4,889.00)
Add exterior electrical outlet & add WAP box & pathway    $3,616.00
Provide additional electrical outlets for stat displays    $4,328.43
Provide added WT supports for fire sprinkler system piping  $33,104.50
Revisions to parking lot per RFP #2 & CCDB-8 & 8.1  $15,645.00
Add ceramic tile corner trim at restrooms    $2,061.59
Provide fire rated door hardware at door D08A    $3,376.00
Provide added CAT-5 cabling for window shade controls  $16,469.00
Revisions to exterior camera boxes mounting heights    $1,455.91
Provide revisions to planter wall & access ramp    $3,193.00
Reroute fire sprinkler main line    $1,944.00
Add framing & drywall above main entry    $6,135.00
Reroute 4" sewer line per RFI #105    $1,601.00
Provide waterproofing at all walls in restroom    $1,399.00
Add flashing over trellis top to protect & cover wall tile    $9,323.00
Add drain valves to the fire sprinkler system    $1,514.00
Provide drainage at curb per RFI #261       $164.00
Raise gym light fixture that conflicted with basketball backstop       $186.00
Add metal plate for attachment at curtainwall    $1,566.00
Relocate fire alarm notification devices above the top bleacher landings      $2,102.70
Additional layer of drywall at the storage room    $4,132.14
Add metal stud infill at window shade corner       $886.00
Provide additional handrail attachment per RFI #13.1    $1,150.96
Provide additional concrete at parking lot per RFI #115    $6,306.80
Add metal angle for exterior light reveals around the gym    $9,273.00
Provide backer rod & caulking at exterior louvers at door frames    $1,496.00
Add WT connections for projection screen    $2,981.00
Provide flat strap in lieu of stud backing at plaster joint  ($1,574.05)
Total:$128,946.98


 
Comments:
During the course of construction, various items were identified that needed to be added to the construction plan. In order to proceed with construction and complete the project in a timely manner, District staff, the architect and the project inspector determined that the activities detailed in Change Order #6 were appropriate and should be completed.
Financial Impact:
Building Fund - Measure AB - The cost for changes contained in Change Order #6 total $128,946.98.
16.2.17. Approve Change Order #8 Bid 15-16:04 for the Construction of the Lone Hill Middle School Gymnasium - Tobo Construction, Inc.
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Board of Education, at its regularly scheduled meeting on November 4, 2015, authorized staff to award Bid 15-16:04 to Tobo Construction, Inc. for the construction of the Lone Hill Middle School gymnasium.

District staff in conjunction with the architect and the project inspector determined that various changes to the construction plans were necessary. The changes identified in Change Order #8 include:

Credit for asphalt slurry coat at tennis court  ($6,464.00)
Credit for signage labor  ($1,208.77)
Credit for slurry coat & crack fill for playground($20,475.00)
Credit to reroute ductwork on rooftop unit($14,950.00)
Credit for deletion of 2" conduit per RFP #19  ($2,291.00)
Revision to vehicle gate per RFP #14       $582.00
Change from open bottom pull boxes to solid    $4,081.00
Remove existing concrete bench & return to district       $300.32
Add metal plate for curtainwall attachment per RFI #248    $1,705.00
Add metal schluter on fascia at N&S entries    $1,131.00
Provide added circuit per RFI #208       $971.00
Cost to cut BRB in conflict with curtainwall per RFI #206       $952.27
Provide framing & drywall at BRB locations per FRI #196      $3,735.00
Change of specified hose bib  ($1,140.00)
Additional mechanical duct work support    $2,630.49
Relocate fire alarm horn strobe       $858.18
Reduced size of roof drain pipe     ($200.00)
Additional roofing required per RFI #140    $1,208.00
Change main gas riser installation    $2,255.00
Subtotal:($26,319.51)

 


 
Comments:
During the course of construction, various items were identified that needed to be added to the construction plan. In order to proceed with construction and complete the project in a timely manner, District staff, the architect and the project inspector determined that the activities detailed in Change Order #8 were appropriate and should be completed.
Financial Impact:
Building Fund - Measure AB - The cost for changes contained in Change Order #8 total ($26,319.51).
16.2.18. Accept Report on Quarterly Facility Inspections
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
One of the requirements of the Williams Lawsuit Settlement was that all schools participating in the School Facilities Program or Deferred Maintenance Program establish a school facilities inspection system. The inspection system will help to ensure that schools are maintained in good repair. Education Code Section 17002 defines "good repair" to mean that the facility is maintained in a manner that ensures that it is clean, safe and functional as determined pursuant to an Interim Evaluation Instrument developed by the Office of Public School Construction (OPSC). 

On June 5, 2005, the Board of Education adopted Resolution 2005-40 establishing facility inspection procedures as required by the Williams Lawsuit Settlement. District staff was instructed to use the OPSC Interim Evaluation Instrument as the method for documenting the inspections. 

Conditions to be inspected include: gas leaks, HVAC problems, broken windows, doors gates and fences, unsafe and unclean interior surfaces, hazardous materials, structural damage, nonfunctioning emergency equipment, pest or vermin infestations, sewer line stoppages and inaccessible, unclean or nonfunctioning restrooms or drinking fountains. 

Inspections for the first through third quarter of 2018-2019 were conducted at Allen Avenue Elementary School, Gladstone Elementary School, La Verne Heights Elementary School, Grace Miller Elementary School, Shull Elementary School, Lone Hill Middle School, Ekstrand Elementary School, Oak Mesa Elementary School, Bonita High School, San Dimas High School, and the Ed Jones Educational Center. Areas needing minor repairs were identified but no major safety or emergency repairs were identified. 

Copies of the Facility Inspection Reports are on file in the Business Office. 
 
Comments:
To comply with the District's Facility Inspection Plan, inspections were completed at multiple school sites.
Financial Impact:
Not Applicable
16.2.19. Accept Quarterly Report on Williams Lawsuit Settlement
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

In May 2000, the American Civil Liberties Union filed a lawsuit claiming that California was failing to provide students in low performing schools with adequate educational opportunities.  The lawsuit alleged that there were three areas of inadequacies:  condition of facilities, lack of sufficient educational materials and lack of credentialed teachers.  The lawsuit was settled by Governor Schwarzenegger in September 2004.

A requirement of the settlement is that a quarterly report on complaints be presented to the Board of Education and the County Superintendent of Schools.

 
Comments:
Summaries of the first, second, and third quarter reports for 2018-2019 required by the Williams Lawsuit Settlement are included with this Board item.
Financial Impact:
Not Applicable
Attachments:
Williams Quarterly Report 1st through 3rd Quarter
16.2.20. Authorize the Use of "Piggyback" Bids for the 2019-2020 School Year
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Public Contract Code 20118 authorizes the Board of Education to make purchases and/or leases without formal bidding through other government agencies such as school districts, county offices, cities, or to "piggyback" on existing contracts issued by these agencies.
 
Comments:
In order to expedite the purchasing of materials, equipment and supplies, the Board of Education must authorize staff to "piggyback" on bids, when appropriate. The ability to "piggyback" on other bids saves the District time and money.
Financial Impact:
Not Applicable
16.2.21. Approve Temporary Interfund Loans To the General Fund from Other Funds for Fiscal Year 2019-2020
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
The State will allocate principal apportionments based on the 5-5-9 rule for the 2018-2019 fiscal year. This rule allows 5% of funds to be received in the months of July and August and 9% of the District's apportionments to be received in the months of September through June. As District expenditures may be timed differently than the 5-5-9 allocation of funds, it may be necessary to use a temporary interfund loan in order to meet obligations. The Los Angeles County Office of Education monitors cash balances in all funds and will not allow funds to have negative cash positions.

Borrowing from other funds must be paid back in the same fiscal year, or in the following fiscal year if borrowed within the final 120 calendar days of a fiscal year end. No more than 75 percent of the maximum monies held in any fund during the fiscal year of borrowing may be transferred. The General Fund would repay the borrowed amounts when either sufficient State principal apportionments or tax revenues are received.
 
Comments:
The ability to borrow from other funds to meet the General Fund cash needs gives the District flexibility to address temporary cash short falls.
Financial Impact:
Not Applicable
16.2.22. Approve Temporary Interfund Loans From the General Fund to the Other Funds for Fiscal Year 2019-2020
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Due to the timing of receipt of revenues and the need to make expenditures, the other District funds may experience temporary cash deficiencies. A temporary loan of cash from the General Fund will allow other funds to meet their obligations. The Los Angeles County Office of Education monitors cash balances in all funds and will not allow funds to have negative cash portions.

Borrowing from the General Fund must be paid back in the same fiscal year, or in the following fiscal year if borrowed within the final 120 calendar days of a fiscal year end. No more than 75 percent of the maximum of monies held in any fund during the fiscal year of borrowing may be transferred. The borrowed amounts from the General Fund would be repaid when either sufficient State principal apportionments or tax revenues are received.
 
Comments:
The ability to borrow from the General Fund to meet the other funds cash needs gives the District the flexibility to address temporary cash short falls.
16.3. HUMAN RESOURCES DEVELOPMENT
16.3.1. Approve/Ratify Terminations, Resignations, Leaves of Absence, Employment, Changes of Status, Extra Duty and Other Routine Personnel Items for Certificated and Certificated Management Employees as Listed. All Employment at Appropriate Step and Column on Designated Salary Schedule
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Certificated Personnel Report
16.3.2. Approve/Ratify Terminations, Resignations, Leaves of Absence, Employment, Changes of Status, Extra Duty and Other Routine Personnel Items for Classified, Classified Management and Confidential Employees as Listed. All Employment at Appropriate Step and Column on Designated Salary Schedule
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Classified Personnel Report
16.3.3. Approve/Ratify Classified/Certificated Attendance at Conferences, Conventions, Workshops and Meetings as Listed. Actual and Necessary Expenses Incurred by Such Attendance to be Paid by Bonita Unified School District Unless Otherwise Specified in Accordance With Board Policy 3350
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Conference Report
16.3.4. Approve Agreement Between Bonita Unified School District and Loyola Marymount University to Provide School Psychology Fieldwork Effective April 1, 2019 through April 1, 2022
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
The District provides opportunities for students from various Universities to gain experience under the supervision of teacher and administrators in our District.  Assignments will be make through the Human Resources Department.
 
Comments:
This agreement creates a partnership between the Bonita Unified School District and Loyola Marymount University to develop and train competent Psychologists for the District
Financial Impact:
Not Applicable.
16.3.5. Adopt Resolution 2019-12 Recognizing April 22-26, 2019 as Administrative Professionals (Secretaries) Week and April 24, 2019 as Administrative Professionals (Secretaries) Day
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
The Bonita Unified School District is committed to excellence in education.  The commitment to excellence depends largely upon the work of dedicated and professional employees.  Sr. Executive Assistants, Administrative Assistants, Secretaries, and Clerical staff provide exceptional services which are vital to the students and staff.
 
Comments:
It is appropriate that we adopt this Resolution in order to recognize the administrative professional staff of the Bonita Unified School District.
Attachments:
Administrative Professionals Week
16.3.6. Adopt Resolution 2019-13 Recognizing May 6-10, 2019 as National Teacher Appreciation Week and May 7, 2019 as “National Day of the Teacher”
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
Bonita Unified School District recognizes the commitment and dedication to excellence our teachers provide to our students and the greater community.  Teachers deserve tremendous credit and recognition for the outstanding traditional and non-traditional educational programs they provide for students throughout the District.
 
Comments:
Teachers of the Bonita Unified School District continually strive for excellence and work passionately to make student achievement their unconditional goal.

Attachments:
Day of the Teacher
16.3.7. Adopt Resolution 2019-14 Recognizing May 6-10, 2019 as School Health Services Appreciation Week and May 8, 2019 as "National School Nurse Day"
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
In order to prepare today's children and youth for the future, we entrust the school nurses and school health clerks with the responsibility of providing support and guidance to our students to help them develop awareness and an understanding of good health practices.  Our school health services staff is dedicated to serving their students, schools and the community through commitment of services.
 
Comments:
School nurses and school health staff deserve recognition for their many contributions to the education and well-being of the children and youth of this District.
Attachments:
National School Nurse Day
17. DISCUSSION/ACTION AGENDA
Rationale:
The Governing Board will take action in open session on the following student disciplinary items listed.
 
17.1. SUPERINTENDENT
17.1.1. Discuss a District-Wide Student Mental Health Wellness Plan
Rationale:
The Board will discuss the proposed plan to increase mental health support to students beginning the 2019-2020 school year.

 
Quick Summary / Abstract:

Student wellness not only addresses the physical and nutritional needs of students, but mental health is equally important when considering the needs of students in order for them to be successful. 

The District will implement a plan to increase support for students who experience mental health issues. Beginning next year, San Dimas High, Bonita High, Lone Hill Middle, and Ramona Middle Schools will each receive a full-time mental health professional that will be on campus during the school day.  Our eight elementary schools will be supported by four part-time mental health professionals. These mental health professionals will serve students and become a vital link between parents and our schools.

In addition to our current school counselors and psychologists, schools will continue to receive support from our partners with McKinley Children’s Center and Tri-City Health.

17.1.2. Receive First Reading of Revisions to Existing Board Policies and Board Bylaws
Speaker:
Carl Coles, Superintendent
Rationale:

Periodically, laws change that require the Governing Board to make revisions to existing policies, bylaws, regulations, or to create new policies. Other innovations, advancements and situations occur which also necessitate new or revisions to Board Policies or incorporate needed changes.

After first reading, the Governing Board may request changes or recommend as presented for second reading and adoption at the next regular Board of Education meeting.
 
Attachments:
First Reading of Proposed Revisions to Board Policies and Board Bylaws
17.2. STUDENT DISCIPLINARY ACTION
Rationale:
The Governing Board will take action in open session on the following student disciplinary items listed.
 
17.2.1. Student Disciplinary Action for Student #174200013
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
Student Disciplinary Action Pursuant to Education Code #48900(c) and 48915 (A1-C). Recommendation that student #174200013 be expelled for the remainder of the spring semester of the 2018-2019 school year and the fall semester of 2019-2020 school year with placement in a Community Day School or Alternative School outside the Bonita Unified School District.
 
Financial Impact:
Not Applicable
18. REQUESTS TO SPEAK ON NON-AGENDA ITEMS COMMUNICATION FROM THE PUBLIC
Quick Summary / Abstract:

This is an opportunity for the public to address the Board on non-agenda items. No action can be taken on non-agenda items (Board Policy 9055). Individual speakers may be allowed up to three (3) minutes to address the Board on any non-agenda item. The Board reserves the right to limit the time on a non-agenda item. Prior to addressing the Board, please fill out the "Request to Address the Board" card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District, and address. At this time, the Board wishes to recognize:

Community (Individuals having completed a Request Card)

Parent Teacher Association (PTA)

Bonita Unified Teachers Association (BUTA)

California School Employees Association (CSEA)

Bonita Unified Management Team (BUMT)

19. FUTURE MEETING DATES
19.1. The Next Regular Board of Education Meeting Date
Speaker:
Carl Coles, Superintendent
Rationale:
The next Regular Board of Education Meeting is on May 1, 2019, at 6:00 p.m. in the Student Union at Bonita High School, 3102 D Street, La Verne.
 
20. ITEMS FOR FUTURE AGENDAS
21. ADJOURNMENT
Disability Information:
Any individual with a disability who requires reasonable accommodation to participate in a Board meeting may request assistance by contacting the Superintendent’s Office at 909-971 8200, extension 5101.

Published: March 29, 2019, 5:05 PM

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