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October 2, 2019 Regular Board of Education Meeting
Bonita USD
October 02, 2019 6:00PM
115 W. Allen Avenue San Dimas, CA 91773

1. ANNOUNCEMENTS
Quick Summary / Abstract:

These announcements are designed to alert the public that Bonita Unified School District Board of Education meetings are recorded pursuant to Gov. Code 54953.5 and rebroadcast on Community Channel 3. The recording may capture images and sounds of those attending the meeting.

Copies of the Board agenda materials are available upon request at Bonita Unified School District, 115 W. Allen Avenue, San Dimas, CA 91773.

2. CALL TO ORDER
3. ROLL CALL
4. REQUESTS TO SPEAK ON CLOSED SESSION AGENDA ITEMS
Quick Summary / Abstract:

The public has the opportunity to address the Board on agenda items. The Board may limit the total time for each agenda item to twenty (20) minutes. Any person wishing to speak on an agenda item may be granted up to three (3) minutes at the time the item appears on the agenda. In the case of a non-agenda item, comments may be made under Requests to Speak On Non-Agenda Items-Communication From The Public. Prior to addressing the Board, please fill out the “Request to Address the Board” card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District, and address.

5. CLOSED SESSION AGENDA - 4:45 PM
5.1. Consideration of Student Discipline Matters Pursuant to Education Code Sections 35146, 48900, 48915, 48919, 48918(c)
Speaker:
Carl Coles, Superintendent
Rationale:
Consideration of Student Discipline Matters Pursuant to Education Code Sections 35146, 48900, 48915, 48919, 48918(c). See Student Disciplinary Action for student matters under consideration.
 
5.2. Conference with Legal Counsel - Anticipated Litigation Pursuant to Government Code 54956.9(d)
Speaker:
Carl Coles, Superintendent
Rationale:

Number of potential cases: 1

Approval/Ratification of the September 16, 2019 Final Settlement Agreement and General Release, District Case # 0916-1920 for Student #193010150 and Bonita Unified School District.

 
5.3. Public Employee Discipline/Dismissal/Release - Pursuant to Government Code 54957
Speaker:
Carl Coles, Superintendent
Rationale:
Public Employee Discipline/Dismissal/Release - Government Code 54954.5(e) Pursuant to Government Code 54957
 
5.4. Conference with Labor Negotiators Pursuant to Government Code 54957.6
Speaker:
Carl Coles, Superintendent
Rationale:

Conference with Labor Negotiators Pursuant to Government Code 54957.6

District Representatives: Carl Coles, Superintendent, and Kevin Lee, Assistant Superintendent-Human Resources

Employee Organizations: Bonita Unified Teachers Association (BUTA) and California School Employees Association (CSEA)

 
6. OPEN SESSION AGENDA
7. CALL TO ORDER
Quick Summary / Abstract:
The Board of Education will reconvene into Open Session to report those actions taken in Closed Session, if any, that are required to be reported pursuant to Government Code Section 54957.1.
8. REPORT OUT OF CLOSED SESSION
Quick Summary / Abstract:
Pursuant to Gov. Code Section 54957.1

9. PLEDGE OF ALLEGIANCE TO THE FLAG
10. APPROVAL OF AGENDA ORDER AND CONTENT
11. REPORTS FROM MEMBERS OF THE BOARD AND SUPERINTENDENT
Quick Summary / Abstract:
Reports from Members of the Board and from the Superintendent

12. COMMUNICATIONS FROM STUDENT REPRESENTATIVES
Rationale:
The Board of Education will receive reports from the following student representatives:
  • Riley Lehigh – Oak Mesa Elementary School
  • Adjoa Amonoo-Monney –  Ramona Middle School
  • Chloe Chin –  Bonita High School
  • Justine Plowman – Chaparral High School
  • Bernadine See – San Dimas High School
 
13. FEATURED PRESENTATIONS
13.1. Bonita Unified School District Honors First Responders - Introduced by Carl Coles
Speaker:
Carl Coles, Superintendent
Rationale:

First responders are dedicated to protecting our communities, and deserve to be recognized for the sacrifices they have made to keep each and every one of us safe.

Bonita Unified Board of Education would like thank the First Responders who place their lives in jeopardy to keep Bonita Unified schools, staff, and students safe.

Representing Bonita Unified School District First Responders:

  • La Verne Fire Department - Interim Chief Kirk Summers
  • La Verne Police Department - Chief Nick Paz
  • Los Angeles County Fire Department - Representative TBD
  • Los Angeles County Sheriff Department - Captain Andy Berg

 
Comments:

The U.S. Senate passed a resolution designating October 28, 2019, as “Honoring the Nation’s First Responders Day.” 

First Responders are the men and women who make it their business to take action when there is an emergency. National First Responders Day takes place on October 28 — a day to show gratitude to these everyday heroes.

13.2. Report on Maintenance and Operations Projects - Introduced by Susan Cross Hume
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Mr. Robb Harrison, Director of Maintenance and Operations, will provide a report on various projects completed.


 
Attachments:
Maintenance & Operations Projects 10-2-19
13.3. California School Boards Association Presentation on K-12 Education Initiatives - Introduced by Carl Coles
Rationale:
Angela Vazquez, Public Affairs and Community Engagement Representative from CSBA, will provide an update on current initiatives being considered by California State Legislature and the impact to public education.
 
Comments:
CSBA is the nonprofit education association representing the elected officials who govern public school districts and county offices of education. With a membership of nearly 1,000 educational agencies statewide, CSBA brings together school governing boards, and administrators from districts and county offices of education to advocate for effective policies that advance the education and well-being of the state’s more than 6 million school-age children. A membership-driven association, CSBA provides policy resources and training to members, and represents the statewide interests of public education through legal, political legislative, community and media advocacy.
Attachments:
CSBA Presentation
13.4. Report on the 2019 Local Indicators for the California Accountability Model and Dashboard - Introduced by Matthew Wien
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
California's accountability and continuous improvement system provides information about how local education agencies and schools are meeting the needs of California's diverse student population based on a concise set of measures. The system includes State Indicators and Local Indicators.
 
Comments:
This presentation will focus on the Local Indicators.
Attachments:
2019 Student Achievement Report
13.5. Oath of Office for High School Student Board Representatives, Administered by Board President Diane Koach - Introduced by Carl Coles
Speaker:
Carl Coles, Superintendent
Rationale:

Superintendent Carl Coles will introduce the student Board representatives, and Board President Diane Koach will administer the oath of office to the following high school representatives serving the 2019-2020 school year:

  • Chloe Chin - Bonita High School
  • Justine Plowman - Chaparral High School
  • Bernadine See - San Dimas High School
 
14. APPROVAL OF MINUTES OF PREVIOUS BOARD MEETING
14.1. Adopt the Minutes of the September 4, 2019 Regular Board of Education Meeting
Speaker:
Carl Coles, Superintendent
Attachments:
September 4, 2019 Regular Board of Education Unofficial Meeting Minutes
15. REQUESTS TO SPEAK ON OPEN SESSION AGENDA ITEMS
Quick Summary / Abstract:
The public has the opportunity to address the Board on Agenda Items. The Board may limit the total time for each agenda item to twenty (20) minutes. Any person wishing to speak on an agenda item may be granted up to three (3) minutes at the time the item appears on the agenda. In the case of a non-agenda item, comments may be made under Requests to Speak On Non-Agenda Items-Communication from The Public. Prior to addressing the Board, please fill out the “Request to Address the Board” card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District and address.
16. CONSENT AGENDA
Quick Summary / Abstract:
Matters listed under the Consent Agenda are considered by the Board of Education to be routine or sufficiently supported by prior or accompanying reference materials and information as to not require additional discussion. If any member of the Board so requests, an item shall be removed from this section and placed in the regular order of business following the approval of the Consent Agenda. Items will be approved with one motion, which is not debatable and which requires a unanimous vote for passage.

16.1. EDUCATIONAL SERVICES
16.1.1. Approve Purchase Contract Between Bonita Unified School District and Imagine Learning, Inc. for October 2019 – June 2022
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

With Imagine Language & Literacy, English learner students (immigrants) receive explicit, targeted instruction within an individualized learning path that continually adjusts to students' needs.

Engaging activities teach critical language and literacy concepts such as reading and listening, comprehension, basic vocabulary, academic language, grammar, phonological awareness, phonics, and fluency. Students show positive results from the program because it’s fun and challenging. Teachers favor the program because it’s differentiated, standards-aligned, rigorous, and effective.

The agreement includes a 3-year subscription for 160 licenses at $19,901/year. BUSD shall have the right to cancel the agreement for any reason during years 2 and 3. A copy of the agreement is available for review in the Business Services Department.
 
Comments:

Imagine Language & Literacy software will supplement the District’s English Learner Development program by delivering effective and engaging lessons to promote the growth of their students.

Financial Impact:

District Title III Immigrant Funds, General Fund - Not to Exceed $59,703 over a 3-Year Period from October 2019 through June 2022 to be allocated as follows:
Year 1-10/3/19-6/30/20, $19,901, Title III Immigrant, General Fund
Year 2-7/1/20-6/30/21, $19,901, Title III Immigrant, General fund
Year 3-7/1/21-6/30/22, $19,901, Title III Immigrant, General fund

16.1.2. Approve Renewal Agreement Between Bonita Unified School District and BMC Software, Inc. for the 2019-2020 School Year
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

BMC Software, Inc. currently provides the software, Track-It! HelpDesk, for our CIS and Facilities work order ticketing systems. The Support contract allows for CIS staff to contact BMC software, Inc. for technical support and receive feature updates to the work order software. This agreement will annually renew software and maintenance support.

 
Comments:
The CIS and Facilities departments use Track-It! HelpDesk software on a daily basis. It is the main system used for tracking the work that is performed at all of the Bonita USD sites.
Financial Impact:
General Fund - Not to Exceed $3,700
16.1.3. Approve Professional Services Contract Between Bonita Unified School District and Cabrillo Marine Aquarium
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
Cabrillo Marine Aquarium's Ocean Outreach provides hands-on demonstrations, specimens, and student involvement to enhance the educational experience. Each program is tailored to the grade level and interests of the class. All programs are LAUSD Board of Education approved and are aligned with the State of California grade-level standards.
 
Comments:
Gladstone Elementary's 2nd grade classes will participate in the Fish Printing: Gyotaku in the Classroom Ocean Outreach program. Students will create colorful fish prints while discovering the unique background of Gyotaku (fish rubbing) and the Japanese Hiragana language.
Financial Impact:
Site Funds - Not to Exceed $620
16.1.4. Approve Professional Services Contract Between Bonita Unified School District and Creative Mathematics
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Kim Sutton, Creative Mathematics, will contract with Bonita Unified School District to provide one day of professional learning for 50 teachers from the District’s elementary schools.

Training includes a full-day workshop on the critical math tools that every classroom needs to have and use today. The training's purpose is to change the methods teachers use to teach and to impact how their students understand mathematics.

A copy of the Professional Services contract is located in the Business Services Department.
 
Comments:
The workshop is scheduled to take place on October 30, 2019 and will include handouts and hands-on materials to support the learning session.
Financial Impact:
Unrestricted Supplemental Funds - Not to Exceed $5,685
16.1.5. Approve Independent Contract Agreement Between Bonita Unified School District and California Math Festival Program
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

The California Math Festival Program is a hands-on, interactive, multi-grade program that can reach every student. The event exposes students, teachers, and parents to key critical mathematics topics in a positive, self exploratory, festival-like atmosphere.

The California Math Festival Program will provide a daytime student Math Festival (maximum of six, forty-minute sessions) and an afternoon or evening Family Math Festival  (maximum of 1.5 hours) at Roynon Elementary on January 28, 2020.

 
Financial Impact:
Site Funds - Not to Exceed $2,878
16.1.6. Approve Grades K-5 Pilot of Next Generation Science Standards (NGSS) Materials from Generation Genius, Mystery Science, and CK-12
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
At the end of the 2018-2019 school year, the District decided to move forward with a pilot, and use NGSS materials that are not on the state-adopted list, but are meeting teacher/students needs and state requirements. The Science Focus group will monitor the use of the materials and go through the state-mandated evaluation process of the three programs throughout the coming year.
 
Comments:

The state adopted NGSS guidelines before they adopted science materials. During the time period between framework publication and state instructional materials adoption, our teachers began to use on-line programs and open source materials that they feel met the standards well. The state does not mandate that school districts purchase from their approved list. Instead, they have guidelines for adoption which Bonita teachers will follow.

The Williams Act does require that students have access to a textbook or instructional materials both at home or at school. The CK-12 materials listed above have “flexbooks” which can be downloaded to take home or provided as a digital textbook available to students on a device without requiring internet connectivity.

Financial Impact:

Unrestricted Materials Fund and Lottery Funds - Not to exceed $12,000 and to be disbursed as follows:
Generation Genius-$4,000
Mystery Science-$8,000
CK-12 Science K-5 Open Source Material-No Cost

16.1.7. Approve Additional APEX Elective Course for Original Credit
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Counselors and administrators from all three high schools met to calibrate usage of our credit recovery software APEX.  Counselors and administrators at both comprehensive high schools and our alternative high school expressed a need for students to have access to elective courses for original credit.  Students who are credit deficient generally have a full course schedule and do not have any availability to take an elective course, despite still needing an elective credit for graduation.  Additionally, all high schools get students who transfer in from another district who have failed an elective course and need to recover an elective credit. Allowing students to take the following elective courses for original credit, while using Bonita Unified credentialed teachers will provide these students the opportunity to meet the requirements necessary for graduation:

Art Appreciation - 5 units
Music Appreciation - 10 units
Health Education - 5 units
Health Opportunities through Physical Education - 10 units
Media Literacy - 5 units
Ethnic Studies 5 units
Consumer Math - 5 units
Accounting 1 and 2 - 10 units each
Principals of Health Science - 5 units
Principals of Business, Marketing, and Finance - 10 units
Computer Applications - 5 units

 
Comments:

Allowing students to take the approved APEX elective courses for original credit, while using Bonita Unified credentialed teachers will provide students the opportunity to meet the requirements necessary for graduation.

Financial Impact:
Not Applicable - Cost was included in original APEX contract.
16.1.8. Approve Memorandum of Understanding Between Bonita Unified School District and Tri-City Mental Health Center for the 2019-2020, 2020-2021, and 2021-2022 School Years
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Tri-City Mental Health Center will provide qualified mental health professionals for group and individual counseling to eligible and enrolled youth and/or their family members of the Bonita Unified School District. Participating schools will be Grace Miller Elementary, La Verne Heights Elementary, Oak Mesa Elementary, and Roynon Elementary.

A copy of the Memorandum of Understanding is available for review in the Educational Services Department.
 
Comments:

An agreement between Bonita Unified School District and Tri-City Mental Health Center is required to provide short-term mental health services to students attending Grace Miller Elementary, La Verne Heights Elementary, Oak Mesa Elementary, and Roynon Elementary.

Financial Impact:
The program will be implemented at no cost to Bonita Unified School District for all students who meet Medi-Cal eligibility requirements for mental health services.
16.1.9. Approve 2019-2020 Single Site Plans for Student Achievement
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

California Education Code requires each school to consolidate all school plans for programs funded through the Federal Every Student Succeeds Act 2016 (ESSA) programs into the Single Site Plan for Student Achievement.

The plans must include goals for student achievement based on academic performance data from both standardized and local measures of student achievement. The established goals must be supported by action steps to accomplish the goals, which are in turn linked to specific sources of funding. In addition, these plans document each site's plan with respect to BUSD's Local Control Accountability Plan (LCAP), and serve to focus priorities for each school for the upcoming school year. School plans must be approved by both the principal and School Site Council of each site before being submitted for approval by the Board of Education.

A copy of each Single Site Plan for Student Achievement is available for review in the Curriculum and Instruction Office. Attached, as a sample plan each school submitted, is Ekstrand Elementary School's site plan.

 
Comments:
Each year Single Site Plans for Student Achievement are approved by site administrators, Site Councils, and the School Board in order to maintain compliance with State and Federal guidelines.
Financial Impact:
Not Applicable
Attachments:
19-20 SPSA-Ramona Middle School
16.2. BUSINESS SERVICES
16.2.1. Approve and/or Ratify "A" Warrants (Payments for School Employees) and "B" Warrants (Payments for Equipment, Supplies, Services of Non-School Employees and Other Non-Salary Expenditures), as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
A Warrants 10-2-19
B Warrants 10-2-19
16.2.2. Approve and/or Ratify Purchase Orders (Authorization for Purchase of Equipment, Supplies, and the Services of Non-School Employees), as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
PO Report 10-2-19
16.2.3. Approve Budget Transfers Between Major Object Codes, as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
Budget Adjustment Summary 10-02-19
16.2.4. Declare Items Listed as Surplus in Accordance with Education Code 17545 and Authorize Disposal
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Ekstrand Elementary School, Gladstone Elementary School, Grace Miller Elementary School, Ramona Middle School, Bonita High School, Chaparral High School, the CIS Department, School Age Care, and the Student Services Department have requested that the equipment listed on the attached lists be declared obsolete.  Schools and departments periodically review their furniture and equipment items to identify obsolete items for disposal.

Board Policy 3270 details the various options for the disposal of surplus property, with the exception of E-waste. The District is currently disposing of salvageable items by using a public auction service. E-waste, which includes computers, printers, and other technology equipment, is palletized and identified by a serial number. In order to comply with current regulations on the disposal of E-waste, the equipment is then disposed of by a qualified contractor.

The obsolete items identified by the school sites and departments have a value of less than $2,500 and will be disposed of as detailed in Education Code Section 17546(2). 

Storage of these items creates an unnecessary hazard that can be eliminated by declaring the items as surplus and approving their disposal.

 
Comments:
School sites and departments continue to monitor classrooms, offices, and storage areas in an effort to identify and dispose of unusable and obsolete items.
Financial Impact:
Not Applicable
Attachments:
Surplus property 10-2-19
16.2.5. Approve Requests for Sunday Use of Facilities
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

La Verne Little League has requested the use of Grace Miller Elementary School's baseball fields Sundays, September 12, 2019 through November 24, 2019 for Little League baseball games.

Gary Jackson has requested the use of San Dimas High School's gymnasium for off-season girl's basketball tournaments and fall league on Sundays, from September 8, 2019 to November 24, 2019.

Gary Jackson has requested the use of San Dimas High School's stadium for a track coach clinic on January 12, 2020.

 
Comments:

District Policy 1330, Regulation 1330.1 requires Board approval for applications requesting use of District facilities on Sundays.

Financial Impact:
Not Applicable
16.2.6. Approve Sunday Use of the Bonita Center for the Arts
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Bonita Center for the Arts (BCA) held its grand opening on October 18, 2014. There were 105 District sponsored programs held at the BCA in the 2018-2019 school year and there are 148 programs currently scheduled for the 2019-2020 school year.

Pursuant to Education Code 38130-38138 and District Policy 1330, District facilities are a community resource and the Board of Education can authorize their use by community groups when such use does not interfere with school activities. Additionally, Education Code 38134 authorizes the Board of Education to charge fees for the use of school facilities.

The Board of Education currently requires that requests for Sunday use of District facilities and/or grounds be Board approved. Due to the timing of requests for use of the BCA, staff is recommending the Board authorize a blanket approval for Sunday use of the Bonita Center for the Arts for the 2019-2020 school year. Facility use applications and certificates of insurance will be required and reviewed by the Business Office prior to approval based upon availability.

 
Comments:
The state-of-the art Bonita Center for the Arts will provide learning and entertainment experiences for both the District and surrounding communities.
Financial Impact:

Not Applicable

16.2.7. Independent Contract Agreements
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Rationale:

Approve Independent Contract Agreements between Bonita Unified School District and consultant(s)/contractors(s). Copies of each Independent Contract Agreement are kept on file in the Business Office.

a.)  Stephen Edward Brock

Mr. Brock will conduct a two-day Mental Health Crisis Intervention Workshop on December 12-13, 2019 for the Specialized Services Department, not to exceed $7,000.  Fund:  Specialized Services Department.

b.)  Amanda Hsu

Amanda Hsu of Mindful Connections will provide IEEs for students with IEPs in the Bonita Unified School District, not to exceed $2,500.  Fund:  Specialized Services Department.

c.)  Oren R. Boxer, Ph.D.

Dr. Boxer of A Psychological Corporation will provide IEEs for students with IEPs in the Bonita Unified School District, not to exceed $21,000. Fund:  Specialized Services Department.

d.)  Laura Abraham

Ms. Abraham will provide Title 1 tutor support for Title 1 identified students at Holy Name of Mary School, not to exceed $1,700. Fund: Title 1. 

e.)  Purple Easel

Purple Easel will provide an art class at Gladstone Elementary School through the Enrichment Program, not to exceed $666.  Fund:  Site funds.

f.)  Anna Apoian

Ms. Apoian will provide USDA Mandated Professional training for food services staff, not to exceed $2,000.  Fund:  Food Services

 
16.2.8. Approve Agreement Between Bonita Unified School District and San Dimas High School Athletic Booster Club, Inc.
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
San Dimas High School Athletic Booster Club, Inc. will use Lone Hill Middle School's multi-purpose room and various classrooms/storage rooms for weekly, Saturday Bingo games. A District employee will be on duty during the Booster's use of the facility. 
 
Comments:
Board approval of this agreement will allow San Dimas High School Athletic Booster Club, Inc. to continue fundraising for the athletic department.
Financial Impact:
San Dimas High School Athletic Booster Club, Inc. will pay the District $1,000 per month billed quarterly, for the use of the multi-purpose room, storage room, two classrooms, student restrooms, the ice machine in the cafeteria, and the parking lot at Lone Hill Middle School through June 30, 2020.
16.2.9. Approve Agreement Between Bonita Unified School District and California Property Record System (CPRS)
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

Education Code 35168, Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP) require that the District keep an accurate accounting of all District fixed assets.  This accounting provides the underlying documentation for amounts presented on the District’s financial statements for assets and depreciation expense.  Additionally, a complete and updated District inventory of assets is an essential internal control to help prevent theft, waste, or spoilage.

Starting with current District fixed asset records, CPRS will conduct an audit of all District-owned fixed assets, including buildings, equipment, vehicles, and other identified assets which are required to be inventoried under the California State Accounting Manual (CSAM).   Generally, these are all items purchased at more than $500 each.  The audit will include conducting a physical inventory at each site, as well as a review of financial and purchasing records, and prior year audits.

This agreement also includes the audit, tagging and recording of all District chromebooks.  In addition to the updated inventory and accounting, the agreement includes management software and GASB reporting assistance.

 
Comments:
CPRS has the experience and expertise to provide audit services throughout the term of the project.
Financial Impact:
General Fund - $42,700.
16.2.10. Award RFP No.19-20:04 Transportation Services
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

On August 7, 2019, the Board of Education authorized staff to seek proposals for Transportation Services.  RFP 19-20:04 allows the District to create a secondary pool of service providers to assist the District on those occasions during the school year when the Transportation Department does not have the resources to provide school transportation services for activity trips and sporting events.

The District received eight (8) proposals at the opening on September 12, 2019.  District staff conducted a thorough review of the proposals to ensure they were responsive. Alliance Bus Lines, Inc., Big C’s Charter Service, Inc., Lux Bus America, Visser Bus Services, Fast Deer Bus Charter, Transportation Charter Services, and JFK Transportation Co., Inc. submitted responsive proposals and staff is recommending award of contracts to each of them.  

 
Comments:

This secondary pool of Transportation Service Providers will be used throughout the 2019-2020 school year.

Financial Impact:

General Fund - approximately $230,000 based on the 2018-2019 school year.

16.2.11. Approve Change Order #1 for Allison Mechanical, Inc. for Energy Service Design-Build for Prop 39 Funded Energy Efficiency & Conservation HVAC Projects at Allen Avenue Elementary School, Ekstrand Elementary School, Grace Miller Elementary School, Bonita High School, Chaparral High School, and San Dimas High School
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Board of Education, at its regularly scheduled meeting on March 6, 2019, approved an agreement with Allison Mechanical, Inc. for Energy Services Design-Build for Prop 39 Funded Energy Efficiency & Conservation HVAC Projects at Allen Avenue Elementary School, Ekstrand Elementary School, Grace Miller Elementary School, Bonita High School, Chaparral High School, and San Dimas High School.

District staff and the project manager have determined that an addition to the planned work is necessary.  The change identified in Change Order #1 includes replacing curbing around HVAC units.

The Change Order for additional work totals $6,347.20.  The total contract amount is now $656,182.20.

 
Comments:
During the course of the project, additional necessary work was identified.  In order to proceed with the project, District staff and the project manager determined that the additional work detailed in Change Order #1 was appropriate and should be completed.
Financial Impact:

Prop 39 Fund - Change Order #1 - $6,347.20, bringing the total contract with Change Order #1 to $656,182.20.

16.2.12. Approve Change Order #5 Bid 18-19:05 for the Bonita High School Stadium Project - Telacu Construction Management
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Board of Education, at its regularly scheduled meeting on August 1, 2018, authorized staff to award bid 18-19:05 to Telacu Construction Management for bleacher replacement and building construction related to the Bonita High School Bleacher Replacement/Stadium Project.

District staff, in conjunction with the architect and project manager, have determined that the changes to the construction plan was necessary.  The changes identified in Change Order #5 include:

Credit for change of material to domestic water line($8,742.00)
Change radius tile trim to bullnose in both restrooms$814.21
Add concrete walkway northeast of tennis courts$8,081.01
Bore under track for new water line to water cannons in the field$7,568.11
Add two new directional ADA signs at new ramp northeast of tennis courts
$1,705.50
Total of Change Order #5$9,426.83
     
 Total Contract amount with Change Order #5$5,470,451.58


 
Comments:
During the course of construction, various items were identified that needed to be added to the construction plan. In order to proceed with construction and complete the project in a timely manner, District staff, the architect, and the project manager determined that the activities detailed in Change Order #5 were appropriate and should be completed.
Financial Impact:
Building Fund - Measure AB - Change Order #5 - $9,426.83.
16.2.13. Accept Quarterly Report on Williams Lawsuit Settlement
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

In May 2000, the American Civil Liberties Union filed a lawsuit claiming that California was failing to provide students in low performing schools with adequate educational opportunities.  The lawsuit alleged that there were three areas of inadequacies:  condition of facilities, lack of sufficient educational materials, and lack of credentialed teachers.  The lawsuit was settled by Governor Schwarzenegger in September 2004.

A requirement of the settlement is that a quarterly report on complaints be presented to the Board of Education and the County Superintendent of Schools.

 
Comments:
A summary of the first quarter report for 2019-2020 required by the Williams Lawsuit Settlement is included with this Board item.
Financial Impact:
Not Applicable
Attachments:
Williams Lawsuit Settlement Report First Quarter 2019-2020
16.2.14. Accept Report on Quarterly Facility Inspections
Speaker:
Susan Cross Hume, Assistant Superintendent
Rationale:

One of the requirements of the Williams Lawsuit Settlement was that all schools participating in the School Facilities Program or Deferred Maintenance Program establish a school facilities inspection system. The inspection system will help to ensure that schools are maintained in good repair. Education Code Section 17002 defines "good repair" to mean that the facility is maintained in a manner that ensures that it is clean, safe and functional as determined pursuant to an Interim Evaluation Instrument developed by the Office of Public School Construction (OPSC).

On June 5, 2005, the Board of Education adopted Resolution 2005-40 establishing facility inspection procedures as required by the Williams Lawsuit Settlement. District staff was instructed to use the OPSC Interim Evaluation Instrument as the method for documenting the inspections.

Conditions to be inspected include: gas leaks, HVAC problems, broken windows, doors, gates and fences, unsafe and unclean interior surfaces, hazardous materials, structural damage, nonfunctioning emergency equipment, pest or vermin infestations, sewer line stoppages and inaccessible, unclean or nonfunctioning restrooms or drinking fountains.

Inspections for the first quarter of 2019-2020 were conducted at Roynon Elementary School and Ramona Middle School. Areas needing minor repairs were identified but no major safety or emergency repairs were identified.

Copies of the Facility Inspection Reports are on file in the Business Office.

 
Comments:
To comply with the District's Facility Inspection Plan, inspections were completed at two school sites.
Financial Impact:
Not Applicable
16.3. HUMAN RESOURCES DEVELOPMENT
16.3.1. Approve/Ratify Terminations, Resignations, Leaves of Absence, Employment, Changes of Status, Extra Duty and Other Routine Personnel Items for Certificated and Certificated Management Employees as Listed. All Employment at Appropriate Step and Column on Designated Salary Schedule
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Certificated Personnel Report
16.3.2. Approve/Ratify Terminations, Resignations, Leaves of Absence, Employment, Changes of Status, Extra Duty and Other Routine Personnel Items for Classified, Classified Management and Confidential Employees as Listed. All Employment at Appropriate Step and Column on Designated Salary Schedule
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Classified Personnel Report
16.3.3. Approve/Ratify Classified/Certificated Attendance at Conferences, Conventions, Workshops and Meetings as Listed. Actual and Necessary Expenses Incurred by Such Attendance to be Paid by Bonita Unified School District Unless Otherwise Specified in Accordance With Board Policy 3350
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Conference Report
16.3.4. Approve Agreement Between Bonita Unified School District and Azusa Pacific University School of Education to Provide Discounted Tuition to Employees
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
The District has entered into this agreement which allows Azusa Pacific University the opportunity to promote programs and recruit students in exchange for a tuition discount for district employees.  Employees will have access to professional preparation through certificate, credential, master's, and educational specialists degrees.
 
Comments:
This agreement creates a mutually beneficial education and employee development partnership between Azusa Pacific University and Bonita Unified School District.
Financial Impact:
Not Applicable.
16.3.5. Approve Agreement Between Bonita Unified School District and Cal State University Long Beach to Provide Fieldwork and Supervised Practicum Experiences Effective October 1, 2019 through June 30, 2023
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
The District provides opportunities for students from various universities to gain experience under the supervision of teachers and administrators in our District.  Assignments will be made through the Human Resources Department.
 
Comments:
This agreement allows a partnership between Cal State University Long Beach and Bonita Unified School District to develop and train competent teachers and administrators for the District.
Financial Impact:
Not Applicable.
16.3.6. Approve Agreement Between Bonita Unified School District and Emerson College to Provide Fieldwork and Supervised Practicum Experiences Effective September 20, 2019
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
The District provides opportunities for students from various universities to gain experience under the supervision of teachers and administrators in our District.  Assignments will be made through the Human Resources Department.
 
Comments:
This agreement allows a partnership between Emerson College and Bonita Unified School District to develop and train competent teachers and administrators for the District.
Financial Impact:
Not Applicable.
16.4. SUPERINTENDENT
16.4.1. Accept with Thanks the Donation of Gifts Valued at $500
Speaker:
Carl Coles, Superintendent
Rationale:

Accept with thanks the donation of gifts as valued by donor at $500.00 in accordance with IRS guidelines and send letter of appreciation to donor on behalf of the Board of Education.

Bonita Unified School District - Educational Services

The Lordsburg Foundation donated backpacks for students filled with school supplies.

 
17. DISCUSSION/ACTION AGENDA
17.1. EDUCATIONAL SERVICES
17.1.1. Conduct a Public Hearing Reporting the Status of Compliance with the State Instructional Materials Funding Realignment Program (IMFRP)Education Code Section #60119 for Grades K-12 Determining that Each Pupil in the District has Sufficient Textbooks or Instructional Materials in Each Subject that are Consistent with the Content and Cycles of the Curriculum Frameworks Adopted by the State Board of Education
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Education Code #60119 stipulates that each district must hold a public hearing and adopt a resolution that students in the district have sufficient textbooks and instructional materials in each subject that are aligned to content standards and are consistent with the content and cycles of the curriculum framework adopted by the State Board to receive funds for textbooks and instructional materials from the State.

As a result of a thorough review of the distribution of instructional materials to students, Bonita Unified School District reports that during the school year of 2019-2020 a sufficient number of textbooks and instructional materials are available to students in each subject consistent with the District's curriculum and adoption cycle.

 
Comments:
The public hearing complies with Education Code #60119 and reports that the Bonita Unified School District is in compliance with the requirements of the Instructional Materials Funding Realignment Program.
Financial Impact:
Not Applicable
17.1.2. Adopt Resolution 2020-03: Certification of Compliance with State Instructional Materials Funding Realignment Program (IMFRP) Education Code Section #60119 for Grades K-12 Determining that Each Pupil in the District has Sufficient Textbooks or Instructional Materials in Each Subject that are Consistent with the Content and Cycles of the Curriculum Frameworks Adopted by the State Board of Education
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Education Code #60119 specifies that in order to receive funds apportioned to the District, the Governing Board shall make a determination through a resolution at a meeting open to the public, as to whether each pupil in each school in the District has sufficient textbooks or instructional materials, or both, in each subject that are aligned to content standards and are consistent with the content and cycles of the curriculum framework adopted by the State Board.

Bonita Unified School District certifies through Resolution 2020-03 that each pupil in the District has been provided with a standards-aligned textbook or basic instructional materials in each of the following areas: history/social science, mathematics, reading/language arts, and science. The resolution further certifies that students enrolled in foreign language, health, and science laboratory courses have been provided with standards-aligned textbooks or instructional materials and sufficient laboratory equipment.

 
Financial Impact:
Not Applicable
Attachments:
Resolution 2020-03 Certification of Compliance
17.2. HUMAN RESOURCES DEVELOPMENT
17.2.1. Conduct a Public Hearing of the Initial Proposals for Negotiations Between the Bonita Unified Teachers Association and the Bonita Unified School District for the 2019-2020 School Year
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
California Government Code 3547 provides that, "All initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation, shall be presented at a public meeting of the public school employer and thereafter shall be public records."
 
Comments:
As provided by California Government Code, the attached proposal is being presented as part of this Board Agenda so the public will have knowledge of the initial proposal.
Financial Impact:

Specific costs of settlements cannot be determined prior to negotiations, although costs may be incurred as a result of agreements.

Attachments:
BUTA Sunshine Letter
District Sunshine Letter
17.2.2. Adopt the Initial Proposal for Negotiations Between the Bonita Unified Teachers Association and the Bonita Unified School District for the 2019-2020 School Year
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
California Government Code 3547 provides that, "All initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation, shall be presented at a public meeting of the public school employer and thereafter shall be public records."
 
Comments:
As provided by California Government Code, the attached proposal is being presented as part of this Board Agenda so the public will have knowledge of the initial proposal.
Financial Impact:

Specific costs of settlements cannot be determined prior to negotiations, although costs may be incurred as a result of agreements.

Attachments:
BUTA Sunshine Letter
17.2.3. Adopt the Initial Proposal for Negotiations Between the Bonita Unified School District and the Bonita Unified Teachers Association for the 2019-2020 School Year
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
California Government Code 3547 provides that, "All initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation, shall be presented at a public meeting of the public school employer and thereafter shall be public records."
 
Comments:
As provided by California Government Code, the attached proposal is being presented as part of this Board Agenda so the public will have knowledge of the initial proposal.
Financial Impact:

Specific costs of settlements cannot be determined prior to negotiations, although costs may be incurred as a result of agreements.

Attachments:
District Sunshine Letter
17.3. SUPERINTENDENT
17.3.1. Receive First Reading of Revisions to Existing Board Policy 1312.3 and Board Bylaw 9323.2
Speaker:
Carl Coles, Superintendent
Rationale:

Periodically, laws change that require the Governing Board to make revisions to existing policies, by-laws, regulations, or to create new policies. Other innovations, advancements and situations occur which also necessitate new or revisions to Board Policies or incorporate needed changes.

After first reading, the Governing Board may request changes or recommend a second reading and adoption at the next regular Board of Education meeting.



 
17.4. STUDENT DISCIPLINARY ACTION
Rationale:
The Governing Board will take action in open session on the following student disciplinary items listed.
 
17.4.1. Student Disciplinary Action for Student #050501431
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
Student Disciplinary Action Pursuant to Education code #48900 (c), (h), and (j). Recommendation that student #050501431 be re-admitted to a school within the Bonita Unified School District.
 
Financial Impact:
Not Applicable
17.4.2. Student Disciplinary Action for Student #197710237
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
Student Disciplinary Action Pursuant to Education code #48900 (a1). Recommendation that student #197710237 be re-admitted to a school within the Bonita Unified School District. 
 
Financial Impact:
Not Applicable
18. REQUESTS TO SPEAK ON NON-AGENDA ITEMS COMMUNICATION FROM THE PUBLIC
Quick Summary / Abstract:

This is an opportunity for the public to address the Board on non-agenda items. No action can be taken on non-agenda items (Board Policy 9055). Individual speakers may be allowed up to three (3) minutes to address the Board on any non-agenda item. The Board reserves the right to limit the time on a non-agenda item. Prior to addressing the Board, please fill out the "Request to Address the Board" card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District, and address. At this time, the Board wishes to recognize:

Community (Individuals having completed a Request Card)

Parent Teacher Association (PTA)

Bonita Unified Teachers Association (BUTA)

California School Employees Association (CSEA)

Bonita Unified Management Team (BUMT)

19. FUTURE MEETING DATES
19.1. District Office Community Reception - November 6, 2019
Speaker:
Carl Coles, Superintendent
Rationale:
With the completion of the new District Office, Bonita Unified School District will have a community reception on November 6, 2019.
 
19.2. The Next Regular Board of Education Meeting Date
Speaker:
Carl Coles, Superintendent
Rationale:
The next regular Board of Education meeting is on Wednesday, November 6, 2019, at 6:00 p.m., at the District Office, 115 W. Allen Avenue, San Dimas.
 
20. ITEMS FOR FUTURE AGENDAS
21. ADJOURNMENT
Disability Information:
Any individual with a disability who requires reasonable accommodation to participate in a Board meeting may request assistance by contacting the Superintendent’s Office at 909-971 8200, extension 5101.

Published: September 27, 2019, 4:09 PM

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