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November 6, 2019 Regular Board of Education Meeting
Bonita USD
November 06, 2019 6:00PM
115 W. Allen Avenue San Dimas, CA 91773

1. ANNOUNCEMENTS
Quick Summary / Abstract:

Bonita Unified School District Board of Education meetings are recorded pursuant to Gov. Code 54953.5 and rebroadcast on Community Channel 3. The recording may capture images and sounds of those attending the meeting.

Copies of the Board agenda materials are available upon request at Bonita Unified School District, 115 W. Allen Avenue, San Dimas, CA  91773.

2. CALL TO ORDER
3. ROLL CALL
4. REQUESTS TO SPEAK ON OPEN SESSION AGENDA ITEMS
Quick Summary / Abstract:
The public has the opportunity to address the Board on Agenda Items. The Board may limit the total time for each agenda item to twenty (20) minutes. Any person wishing to speak on an agenda item may be granted up to three (3) minutes at the time the item appears on the agenda. In the case of a non-agenda item, comments may be made under Requests to Speak On Non-Agenda Items-Communication from The Public. Prior to addressing the Board, please fill out the “Request to Address the Board” card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District and address.
5. DISCUSSION / ACTION ITEM
5.1. Adopt Resolution 2020-04 To Reaffirm the Mission Statement and Adopt Statements for our Purpose, Core Values, and Vision for Bonita Unified School District
Speaker:
Carl Coles, Superintendent
Rationale:

The Board of Education, on a regular basis, reviews the mission statement for the District in order to maintain the highest quality of education and service to the students, staff and community of Bonita Unified School District.

The Board of Education is requested to reaffirm its current mission statement and adopt statements for our purpose, core values, and vision to inspire, share our beliefs, give a clear picture of where we are heading, and to assist in the strategic planning for the District.

 
Quick Summary / Abstract:
Purpose
Preparing All Students To Live Their Purpose

Core Values
Equity is ensured through individualized support.

Mastery is evident through sustained application of skills.

Focus on Results is achieved through an intentional process driven by outcomes.

Mission Statement
For the students in our care, and in partnership with the community, we will create a safe, challenging and comprehensive learning environment that will shape character, nurture intellect and build skills for success in an ever-changing world

Vision Statement
To lead all comprehensive school districts in the region in academics, activities, athletics, and arts

Attachments:
Resolution 2020-04
6. BONITA UNIFIED SCHOOL DISTRICT HOSTS COMMUNITY OPEN HOUSE RECEPTION
Rationale:
Bonita Unified School District celebrates the completion of the District Office and shares its commitment. 
 
Quick Summary / Abstract:
The Board of Education meeting will recess for a community open house reception.
 
The public is invited to an open house reception on November 6, 2019, at 4:45 PM, at 115 W. Allen Avenue, San Dimas.
7. CALL TO ORDER
8. REQUESTS TO SPEAK ON CLOSED SESSION AGENDA ITEMS
Quick Summary / Abstract:

The public has the opportunity to address the Board on agenda items. The Board may limit the total time for each agenda item to twenty (20) minutes. Any person wishing to speak on an agenda item may be granted up to three (3) minutes at the time the item appears on the agenda. In the case of a non-agenda item, comments may be made under Requests to Speak On Non-Agenda Items-Communication From The Public. Prior to addressing the Board, please fill out the “Request to Address the Board” card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District, and address.

9. CLOSED SESSION AGENDA
9.1. Consideration of Student Discipline Matters Pursuant to Education Code Sections 35146, 48900, 48915, 48919, 48918(c)
Speaker:
Carl Coles, Superintendent
Rationale:
Consideration of Student Discipline Matters Pursuant to Education Code Sections 35146, 48900, 48915, 48919, 48918(c). See Student Disciplinary Action for student matters under consideration.
 
9.2. Conference with Legal Counsel - Anticipated Litigation Pursuant to Government Code 54956.9(d)
Speaker:
Carl Coles, Superintendent
Rationale:

Number of potential cases: 2

a. Approval/Ratification of the September 20, 2019 Final Settlement Agreement and General Release, District Case # 0920-1920 for Student #110802760 and Bonita Unified School District.

b. Approval/Ratification of the September 30, 2019 Final Settlement Agreement and General Release, District Case # 20190627 for Student #168012629 and Bonita Unified School District.

 
9.3. Public Employee Discipline/Dismissal/Release - Pursuant to Government Code 54957
Speaker:
Carl Coles, Superintendent
Rationale:
Public Employee Discipline/Dismissal/Release - Government Code 54954.5(e) Pursuant to Government Code 54957
 
9.4. Conference with Labor Negotiators Pursuant to Government Code 54957.6
Speaker:
Carl Coles, Superintendent
Rationale:

Conference with Labor Negotiators Pursuant to Government Code 54957.6

District Representatives: Carl Coles, Superintendent, and Kevin Lee, Assistant Superintendent-Human Resources

Employee Organizations: Bonita Unified Teachers Association (BUTA) and California School Employees Association (CSEA)

 
9.5. Public Employee Performance Evaluation Pursuant to Government Code 54957 Title: Superintendent
Speaker:
Carl Coles, Superintendent
Quick Summary / Abstract:
Public Employee Performance Evaluation Pursuant to Government Code 54957
Title: Superintendent
10. OPEN SESSION AGENDA
11. CALL TO ORDER
Quick Summary / Abstract:
The Board of Education will reconvene into Open Session to report those actions taken in Closed Session, if any, that are required to be reported pursuant to Government Code Section 54957.1.
12. PLEDGE OF ALLEGIANCE TO THE FLAG
Quick Summary / Abstract:
Eva Rodas, Grace Miller Elementary student representative, will lead the Pledge of Allegiance.
13. APPROVAL OF AGENDA ORDER AND CONTENT
14. REPORT OUT OF CLOSED SESSION
Quick Summary / Abstract:
Pursuant to Gov. Code Section 54957.1

15. REPORTS FROM MEMBERS OF THE BOARD AND SUPERINTENDENT
Quick Summary / Abstract:
Reports from Members of the Board and from the Superintendent

16. COMMUNICATIONS FROM STUDENT REPRESENTATIVES
Rationale:
The Board of Education will receive reports from the following student representatives:
  • Eva Rodas – Elementary School
  • Beatrice See – Middle School
  • Chloe Chin – Bonita High School
  • Justine Plowman – Chaparral High School
  • Bernadine See – San Dimas High School
 
17. FEATURED PRESENTATIONS
17.1. Recognition of the 2019 San Dimas Festival of Arts Student Fall Art Competition Winners - Introduced by Matthew Wien
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
Bonita Unified School District students were recognized at the 2019 San Dimas Festival of Arts, 23rd Annual Fall Art Show. We would like to congratulate the following students on their winning entries. Many thanks to Diane Koach, 2019 Student Art Chair, for her work in making this a successful event for our District students.
 
Comments:
The list of winners is attached.
Attachments:
Fall Festival of Arts Winners
17.2. Recognition of the La Verne/San Dimas Educational Foundation for Supporting District Programs - Introduced by Matthew Wien
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

The Board of Education would like to recognize and thank the La Verne/San Dimas Educational Foundation for their generous donations that support student programs in the District. The Foundation will donate $20,000 to support the following programs:

  • To support the Hands on History Program, Curriculum and Instruction will receive $5,000 to be used for transportation.
  • Each elementary will receive $500 to support Elementary Outdoor Science Camps.
  • Each elementary school will receive $625, and each secondary school will receive $1,200 to support the Arts.
 
Financial Impact:
Not Applicable
17.3. Recognition of Rita Kear, 2019 California Interscholastic Federation-Southern Section Champions For Character Award Winner - Introduced by Kevin Lee
Speaker:
Kevin Lee
Rationale:

Rita Kear, San Dimas High School Assistant Principal was honored with the California Interscholastic Federation-Southern Section Champions For Character Award on Monday, September 23, 2019. The awards were presented to individuals who display the six pillars of character – trustworthiness, respect, responsibility, fairness, caring and citizenship.

The Board of Education would like to congratulate and celebrate Mrs. Kear for not only representing the six pillars of character but for also representing Bonita Unified's Core Values of equity, mastery, and focus on results.


 
Comments:

The awards are presented annually to the students-athletes, coaches, administrators, member schools and media who represent excellent sportsmanship and outstanding character while contributing to high school athletics and education.

The CIF-SS is a non-profit corporation organized to direct and administer athletics in secondary schools within its membership and geographical boundaries. The Southern Section is one of 10 sections in the state of California. Not only is it the largest in the state (representing nearly one half of the state’s high schools – 586 schools), but it is the tenth largest association of its type nationally.

17.4. Report on the 2018-2019 California Assessment of Student Performance and Progress (CAASPP) Results for Bonita Unified - Presented by Matthew Wien
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
Matt Wien will report on the 2018-2019 California Assessment of Student Performance and Progress (CAASPP) results.
 
Attachments:
Student Achievement Report-CAASPP Update 2019
18. APPROVAL OF MINUTES OF PREVIOUS BOARD MEETING
18.1. Adopt the Minutes of the October 2, 2019 Regular Board of Education Meeting
Speaker:
Carl Coles, Superintendent
Attachments:
October 2, 2019 Unofficial Board of Education Meeting Minutes
19. CONSENT AGENDA
Quick Summary / Abstract:
Matters listed under the Consent Agenda are considered by the Board of Education to be routine or sufficiently supported by prior or accompanying reference materials and information as to not require additional discussion. If any member of the Board so requests, an item shall be removed from this section and placed in the regular order of business following the approval of the Consent Agenda. Items will be approved with one motion, which is not debatable and which requires a unanimous vote for passage.

19.1. EDUCATIONAL SERVICES
19.1.1. Approve Extended and Overnight Educational Field Trips
Speaker:
Matthew Wien, Assistant Superintendent, Educational Services
Rationale:

Approve extended and overnight educational field trips as listed. The itineraries are on file in the Educational Services Department.

a. San Dimas High School Baseball to attend the Las Vegas Aces Invitational in Las Vegas, NV, November 16-18, 2019

b. Bonita High School Yearbook to attend the National Journalism in Education Conference in Washington DC, November 21-24, 2019

c. Bonita High School Culinary/Restaurant Management ProStart Competition students to attend the ProStart Competition training, workshop, and tours in St. Helena, CA, December 5-10, 2019

d. San Dimas High School Culinary/Restaurant Management ProStart Competition students to attend the ProStart Competition training, workshop, and tours in St. Helena, CA, December 5-10, 2019

e. San Dimas High School Boys Wrestling Team to attend the Beresford Wresting Tournament at Rim of the World High School in Lake Arrowhead, CA, December 6-7, 2019

f. San Dimas High School Girls Basketball Team to attend the Southern California Holiday Classic Tournament in San Diego, CA, December 26-30, 2019

g. Bonita High School Girls Water Polo Team to attend America's Finest Water Polo Tournament in Coronado, San Diego, CA, January 17-19, 2020

h. San Dimas High School Spiritline to attend The Spirit Consultants (TSC) 2020 Sonoran Desert Classic Cheer and Dance Competition in Gilbert, AZ, January 24-26, 2020

i. San Dimas High School Spiritline to attend the USA Spirit Nationals Competition in Anaheim, CA, February 13-16, 2020

j. Lone Hill Middle School Band to attend WorldStrides on Stage Festival Competition in San Diego, CA, March 20-22, 2020

 
Attachments:
Extended/Overnight Field Trips-Nov.
19.1.2. Approve Transportation Coordination License and Services Agreement Between Bonita Unified School District and HopSkipDrive, Inc. for November 2019 through October 2020
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Bonita Unified School District often has a need for student transportation outside the normal transportation locations and hours (i.e., CTE program wherein students travel to Pomona FairPlex or Mt. San Antonio College for classes). HopSkipDrive, Inc. (Contractor) provides transportation coordination and driving services for students on a case-by-case basis, for a contracted fee per ride, using a software program on their server platform.

The agreement provides the District with access to create an account on Contractor’s software platform and request a ride for any student within the Bonita Unified School District. Contractor will arrange the rides with their drivers, as requested by the District, on an ongoing and as-needed basis.

The agreement will automatically renew each year until either party provides a thirty (30) day notice of cancellation. A copy of the agreement is available for review in the Business Services Department.

 
Financial Impact:
Yellow Bus Fairplex Fund – Not to Exceed $10,000. Cost is calculated at $20.00 per ride plus $2.50 per mile.
19.1.3. Approve Agreement Between Bonita Unified School District and Archive Social, Inc. for the 2019-2020 School Year
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Archive Social is a social media archiving solution for record keeping and compliance. It is built to address specific challenges related to the capture of records from social networking platforms. It is designed to preserve social media records in a manner that satisfies long-term public agency requirements for public information requests and legal situations. This agreement will be renewed annually.

The CIS department will configure Archive Social software to automatically archive social media records.
 
Financial Impact:
General Fund - Not to Exceed $5,200
19.1.4. Approve New Course Offerings for Bonita Unified School District
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Bonita USD continues to look for ways to expand course offerings and to provide students with relevant, rigorous courses designed to meet their unique needs.

a. Integrated Math III Part I
This is the first year of a 2-year Integrated Math III course.  This course covers approximately half of the curriculum covered in our Integrated III Math course.  This will include graphs of functions, transformations of parent graphs, systems of equations and inequalities, inverses and logarithms, and simulating sample variability.  Students will be introduced to basic statistics where students draw conclusions from statistical data with the use of normal distribution and random sampling methods.This course will offer 10 (one year equivalent) Math credits.

b. Integrated III Math Part II
The second year of a 2-year Integrated Math course will allow a student who completes both years to receive three full units of Mathematics “C” credit in their a-g coursework.  After a brief review of the first half of the text, students will cover the second half of the Integrated III coursework which includes logarithms and triangles, polynomials, trigonometric functions, series, rational expressions, and three variable systems, and analytic trigonometry.  A significant amount of time will be spent on trigonometric concepts such as the unit circle, evaluating trigonometric functions, identifying trigonometric identities, using the law of sines and cosines to solve for parts of triangles, and graphic exponential and logarithmic functions. This course will offer 10 (one year equivalent) Math credits.

c. Science Lab Assistant
The Science Lab Assistant course focuses on the theories and scientific principals of lab equipment, instrumentation, methodologies, and technologies. It gives the student the necessary understanding and skills to excel in university-level laboratory courses. Students will be able to competently use a variety of lab equipment and apply scientific methodologies to various lab scenarios. Students will become familiar with the principles behind such lab skills as creating dilutions or creating Atwood machines. In addition to learning the scientific principles that drive these laboratory methodologies, students will also become familiar with basic science stockroom protocol, such as proper storage of chemicals and reagents, maintenance and cataloging of scientific equipment and supplies. This course will offer 5 semester elective credits and be available to junior and seniors with a B or better in both Biology and Chemistry.

 
Financial Impact:
Not Applicable
19.1.5. Approve Renewal Contract Between Bonita Unified School District and Renaissance Learning, Inc. for the 2020-2021, 2021-2022, and 2022-2023 School Years
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Renaissance Place product supports STAR Reading and STAR Math assessments for progress in reading and math. Bonita uses these assessments to monitor grade Kindergarten through High School students for intervention. The assessments are also used to Benchmark progress for Federal Accountability. The program also supports practice through Accelerated Reading and Accelerated Math.

The Renaissance Place programs are consistent measurements that are embedded in Bonita USD programs to monitor student progress. In order to secure a discounted rate, BUSD will purchase a 3-year contract. Regular pricing would cost $566,703.75. Bundling for 3-years saves $89,591.79, and an additional Renaissance Grant of $140,337.96 will be applied if payment is made by 12/31/2019. Total owed would be $336,774 for the 2020-2023 school years. Taking this proactive step will save the District $229,929.75.

A copy of the contract is available for review in the Business Services Department.
 
Financial Impact:
Lottery Funds - Not to Exceed $336,774
19.1.6. Approve Renewal of Professional Services Agreement Between Bonita Unified School District and Impact Canine Solutions to Provide Canine Detection Services to High Schools for the 2019-2020 School Year
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Beginning in March 2019, BUSD signed a limited contract with Impact Canine Solutions as a pilot for the second half of the school year to provide six visits to each of the comprehensive high schools to determine whether this may work as an ongoing solution into the future. A need for canine detection still exists. The District will renew their contract with Impact Canine Solutions to provide canine detection services that are consistent with our current Administrative Regulations.

A copy of the agreement is available for review in the Business Services Department.

 
Comments:

The contract provides a total of 50 canine detection visits available to the following BUSD school sites for the 2019-2020 school year:
Lone Hill Middle School
Ramona Middle School
Bonita High School
Chaparral High School
San Dimas High School

Financial Impact:
Categorical Funding, Title IV - Not to Exceed $10,000 ($200/visit)
19.1.7. Approve English Learner Reclassification Procedure and Criteria
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

California Education Code requires Boards of Education to approve the English Learner reclassification procedure and criteria. Both the procedure and the criteria have been updated for the 2019-20 school year to reflect current practices.

 
Comments:
The English Learner Reclassification Procedure and Criteria must be approved by the School Board in order to maintain compliance with State and Federal guidelines.
Attachments:
Reclassification Form October 2019
19.1.8. Approve Addendum to Agreement Between Bonita Unified School District and Orange County Department of Education
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

Inside the Outdoors field trips empower students, teachers, and parents to explore natural areas and expand their knowledge, understanding, and stewardship of the environment.

In October, 5th grade students at Shull Elementary went to Crystal Cove State Park where they explored the coastal bluffs and investigated the tide pools. In April, they will also experience the local ecology at Rancho Sonado in Silverado.

The proposed addendum includes the 1st grade students at Allen Avenue Elementary School attending Mt. San Antonio College Ecosystem Extravaganza - Plants, on February 5, 2020. Students will learn about the different structures of the plants including seeds, flowers, and special characteristics of plants that attract or repel insects and other animals.

 
Financial Impact:
Site Funds - Not to Exceed $600
19.1.9. Approve Memorandum of Understanding Between Bonita Unified School District and WestEd
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:

WestEd is a national nonpartisan, nonprofit research, development, and service agency that works with education and other communities providing web-based online surveys that can be administered to parents and District staff. Districts can monitor whether they are providing the school climate, critical development supports, and opportunities that promote healthy growth and learning.

As part of the LCAP preparation and planning and the new State accountability system, school districts are required to conduct school climate surveys. This year we will be contracting with WestEd to utilize their parent and staff surveys, developed under contract with the California Department of Education.

A copy of the Memorandum of Understanding is available for review in the Educational Services Department.

 
Comments:
Utilizing the WestEd surveys, schools, districts, counties, and the State have a standard tool that promotes the collection of uniform data within and across local education agencies that are also comparable to existing state and national survey datasets.
Financial Impact:

Educational Services – Not to Exceed $7,500

19.2. BUSINESS SERVICES
19.2.1. Approve and/or Ratify "A" Warrants (Payments for School Employees) and "B" Warrants (Payments for Equipment, Supplies, Services of Non-School Employees and Other Non-Salary Expenditures), as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
A Warrants 11-6-19
B Warrants 11-6-19
19.2.2. Approve and/or Ratify Purchase Orders (Authorization for Purchase of Equipment, Supplies and the Services of Non-School Employees), as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
PO Report 11-6-19
19.2.3. Approve Budget Transfers Between Major Object Codes, as Listed
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Attachments:
Budget Adjustment Summary 11-6-19
19.2.4. Declare Items Listed as Surplus in Accordance with Education Code 17545 and Authorize Disposal
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Gladstone Elementary School and the Student Services Department have requested that the equipment listed on the attached lists be declared obsolete.  Schools and departments periodically review their furniture and equipment items to identify obsolete items for disposal.

Board Policy 3270 details the various options for the disposal of surplus property, with the exception of E-waste. The District is currently disposing of salvageable items by using a public auction service. E-waste, which includes computers, printers, and other technology equipment, is palletized and identified by a serial number. In order to comply with current regulations on the disposal of E-waste, the equipment is then disposed of by a qualified contractor.

The obsolete items identified by the school sites and departments have a value of less than $2,500 and will be disposed of as detailed in Education Code Section 17546(2). 

Storage of these items creates an unnecessary hazard that can be eliminated by declaring the items as surplus and approving their disposal.

 
Comments:
School sites and departments continue to monitor classrooms, offices, and storage areas in an effort to identify and dispose of unusable and obsolete items.
Financial Impact:
Not Applicable
Attachments:
Surplus property 11-6-19
19.2.5. Independent Contract Agreements
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Rationale:

Approve Independent Contract Agreements between Bonita Unified School District and consultant(s)/contractors(s). Copies of each Independent Contract Agreement are kept on file in the Business Office.

a.)  Trung Nguyen

Mr. Nguyen will provide consultation services for network and systems engineering, and project support during the 2019-2020 school year, not to exceed $3,200.  Fund:  General Fund.

b.)  The San Gabriel Valley Mosquito & Vector Control District will provide presentations on insects to students at various elementary schools throughout the District.  There is no cost for the presentation.

 
19.2.6. Approve Agreement Between Bonita Unified School District and Cooperative Strategies
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The passage of AB 2926 enabled all school districts in the State of California to collect developer fees provided a connection could be established between new construction and the impact on the school district.  While the District continues to collect developer fees, any anticipated change in the fee schedule must be substantiated through an updated justification study.  The State Allocation Board is scheduled to increase the level 1 developer fees in January, 2020.  A new study is proposed to validate the District's ability to charge the maximum rate entitled under the law and provide information indicating if the revised fee schedule would fully mitigate the impact of the continuing development in the District.

The report will establish independent baseline data regarding the impact of continued development in the District.  The report will be based on current conditions in the District and will serve as the basis for the possible revision of the current developer fee schedule and provide information that will be helpful in identifying possible mitigation options available to the District to more fully offset the impact of any current or future development.

 
Comments:

The complexity of the developer fee issue would suggest the District would be well served to have the current report reviewed and revised, as necessary, by an expert in the field.

Financial Impact:

Developer Fees - $5,880 plus expenses.

19.2.7. Approve Agreement Between Bonita Unified School District and Team Inspections
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:
Team Inspections will assist the District in filing closing paperwork for DSA approval for completed projects at Gladstone Elementary School and Bonita High School.
 
Comments:
Team Inspections has the experience and expertise to assist the District with DSA approval services.
Financial Impact:
Capital Facilities Fund - $4,200
19.2.8. Approve Agreement Between Bonita Unified School District and Waste Management
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

Assembly Bill 1826, “State Mandated Organics Recycling,” requires all businesses which generate more than four cubic yards of organic waste per week to have a way to recycle this material.  “Organic waste” includes food scraps, grass, leaves, and other landscaping waste.  The District has already had a program in place to recycle our green waste.  Through Waste Management, we are implementing a pilot program at two schools (Ekstrand and Grace Miller Elementary Schools) to recycle our food waste.  Additional trash cans are provided to students to sort their trash at the end of a meal.  Waste Management will provide additional roll-off containers, as well as pick-up, for this service.  The cost is $326 per school per month.

 
Comments:
Waste Management has the experience and expertise necessary so that the District can comply with the requirements of AB 1826.
Financial Impact:
General Fund - Estimated cost for 2019-2020 school year for two schools is $7,000.
19.2.9. Approve Agreement Between Bonita Unified School District and County of Los Angeles Department of Public Health
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

County of Los Angeles Department of Public Health will provide health inspections for school site cafeterias.

 
Comments:

Each school site will be inspected two times per year.

Financial Impact:

Food Services Fund - $5,122

19.2.10. Approve Change Order #1, Chapman Coast Roof Co.
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Board of Education, at its regularly scheduled meeting on June 12, 2019, awarded bid 19-20:03 to Chapman Coast Roof Co. to replace the roof at Oak Mesa Elementary School.

District staff have determined that the contract amount needs to be increased to enable Chapman Coast Roof Co. to complete the project.

A change order for additional time totals $5,506, bringing the total contract amount to $478,449.

 
Comments:

Chapman Coast Roof Co. has the experience and expertise to complete the project.

Financial Impact:
General Fund- $5,506.
19.2.11. Approve Change Order #1, Ireland Sound Systems
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Board of Education, at its regularly scheduled meeting on September 5, 2018, authorized Ireland Sound Systems to remove existing audio equipment at Bonita High School's Glenn Davis Stadium, install new wiring, and re-install equipment when the renovation is complete.

District staff have determined that the contract amount needs to be increased to enable Ireland Sound Systems to complete the project.

A change order for additional time totals $4,199.40, bringing the total contract amount to $38,607.40.

 
Comments:

Ireland Sound Systems has the experience and expertise to complete the project.

Financial Impact:
Measure AB Fund - $4,199.40.
19.2.12. Approve Change Order #2, W. Wood & Associates Development Inc.
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Board of Education, at its regularly scheduled meeting on June 27, 2018, authorized W. Wood & Associates Development, Inc., to assist with Division of State Architect (DSA) Certification of multiple District construction projects.

District staff have determined that the contract amount needs to be increased to enable W. Wood & Associates to complete the DSA Certification process for a few remaining District construction projects.

A change order for additional time totals $3,410, bringing the total contract amount to $24,860.

 
Comments:

W. Wood & Associates is a well-established firm specializing in DSA closeout services.  The firm has been recommended to us by our DSA inspector.  W. Wood & Associates will perform an in-depth evaluation of each non-certified project to determine which forms, reports, or other information is required before DSA will issue certification.  W. Wood & Associates will also verify DSA fee status, as well as provide coordination between all parties that is necessary to close out the project.

Financial Impact:
General Fund - $3,410.
19.2.13. Approve Change Order #7, Harik Construction, Inc., District Office Renovation and Expansion
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Board of Education, at its regularly scheduled meeting on October 11, 2017, awarded bid 17-18:08 to Harik Construction for the District Office Renovation and Expansion Project.

District staff, in conjunction with the architect, project manager, and inspector, has determined that various changes to the construction plan were necessary.  The changes identified in Change Order #7 include:

            
Attach deck to skewed beam$1,245.71
Raise parapet at building seismic joint adjoin parapets$1,782.05
Provide holes for electrical and data access at hallway window walls$1,184.15
Delete Humidified in IT Room($2,014.07)
Remove wall, raise skylight framing and fill in pony wall$4,754.84
Additional metal strap and backstrap required at roof parapets and wall    $6,829.44
Cost for storefront engineering and redesign$18,760.68
Provide 12x12 louver with screen$229.50
Electrical changes$3,450.90
Provide steel plate connectors$2,737.92
Revise steel plate connection$444.02
Add steel plate to transition$1,392.06
Revise CMU embed, remove and replace nelson studs$822.53
Change F6 light fixture$3,416.13
HVAC and roofing changes$17,359.00
Install conduits and power for HVAC duct detectors$5,000.00
Demo and frame skylight$1,107.10
Install ceiling access panel$844.44
Provide credit for HVAC duct test ($1,000.00)
Provide conduits and power to UPS$1,753.99
Install 5400 wiremold at podium$2,236.00
Change communication box, wiremold change and electrical vault$2,690.00
Flooring contractor overtime$392.88
Taping and mudding at exterior widows$6,650.18
Framing contractor overtime for ceiling supports$1,599.01
Add screws per DSA Field Engineer$1,529.55
Frame bulk heads above t-bar ceiling$9,842.30
Framing shot test pins for inspection$807.19
Change sink in lounge$660.20
Install ball valve to isolate sprinkler system$1,180.00
Provide and install backflow for sprinkler system$3,266.88
Change electrical breaker size$3,832.75
Provide GRC pipe at telephone pole$882.50
Provide irrigation line and SOD$6,282.10
Provide special cuts for supply and return of HVAC ducts$15,124.30
Provide additional sidewalk to west entrance$2,048.51
Relocate light switches and t-stats$1,669.25
Painting$2,625.29
Lights for conference rooms$9,231.24
Delete wood wall panels at lobby and on doors($6,972.26)
Credit for seal coat of asphalt($6,127.00)
Install t-bar ceilings$4,152.68
Credit for reduced glazing material($527.37)
Move HVAC grills$3,252.95
Demo ceiling in file room for lecktriever$611.61
Add break metal at door 140$1,049.24
Install hold down clips around t-bar ceiling$1,700.00
Provide ground rods for transformer$3,193.80
Total of Change Order #7$142,984.17
     
Previous contract amount:$8,878,940.55
New total with Change Order #7$9,021,924.72

 
Comments:

Harik Construction Inc. has the experience and expertise to complete the project.

Financial Impact:
Measure AB Fund - $142,984.17.
19.2.14. Approve Notice of Completion for Bid 19-20:03 Roof Replacement at Oak Mesa Elementary School
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

On June 12, 2019, the Board of Education awarded Bid 19-20:03 Roof Replacement at Oak Mesa Elementary School.

 
Comments:
Chapman Coast Roof Co. has completed the project as called for in Bid 19-20:03.
Financial Impact:

General Fund - $472,943.

19.2.15. Reject Claim #1906482 - Damages
Speaker:
Susan Cross Hume, Assistant Superintendent, Business Services
Rationale:

Claim #1906482 was received by the District on September 27, 2019. The claim has been reviewed by the District's insurance carrier and staff is recommending that the claim be rejected.  The claimant may take legal action against the District after the claim is rejected.

 
Comments:

The Board of Education has the legal responsibility to accept or reject claims against the District.

Financial Impact:
There is no cost to the District at this time.
19.2.16. Adopt Resolution 2020-05 Authorizing the Transportation Department to Participate in the Volkswagen Environmental Mitigation Trust
Speaker:
Susan Cross Hume, Assistant Superintendent Business Services
Rationale:

The Transportation Department would like to apply for participation in the Volkswagen Environmental Mitigation Trust to receive funds for the purchase of zero-emission, and near-zero-emission school bus equipment.

 
Comments:

If the District is able to participate in the grant, the funds will be used to purchase clean air buses and equipment.

Financial Impact:
Not Applicable
Attachments:
Resolution 2020-05 Volkswagen Mitigation Trust
19.3. HUMAN RESOURCES DEVELOPMENT
19.3.1. Approve/Ratify Terminations, Resignations, Leaves of Absence, Employment, Changes of Status, Extra Duty and Other Routine Personnel Items for Certificated and Certificated Management Employees as Listed. All Employment at Appropriate Step and Column on Designated Salary Schedule
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Certificated Personnel Report
19.3.2. Approve/Ratify Terminations, Resignations, Leaves of Absence, Employment, Changes of Status, Extra Duty and Other Routine Personnel Items for Classified, Classified Management and Confidential Employees as Listed. All Employment at Appropriate Step and Column on Designated Salary Schedule
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Classified Personnel Report
19.3.3. Approve/Ratify Classified/Certificated Attendance at Conferences, Conventions, Workshops and Meetings as Listed. Actual and Necessary Expenses Incurred by Such Attendance to be Paid by Bonita Unified School District Unless Otherwise Specified in Accordance With Board Policy 3350
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Attachments:
Conference Report
19.3.4. Approve Certification that Conditions Set Forth in Title 5, Section 5593 Relative to Qualifications and Competencies of Temporary Athletic Team Coaches Have Been Met and Authorize the President of the Board to Sign the Certification
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:

Each year it is necessary to fill athletic coaching positions with temporary athletic coaches (walk-on) due to an insufficient number of certificated employees available to meet the needs of the District.  These coaches complete an application for temporary athletic coach which includes the requirements set forth in Title 5.  Coaches must meet the requirements or be in training programs to complete the requirements while under the immediate supervision of a fully qualified and certified coach.  Requirements include being knowledgeable and competent in first aid, CPR, emergency procedures, coaching techniques and adolescent psychology as it relates to sports participation.  In addition, coaches must also be knowledgeable about rules and regulations in the athletic activity being coached. Principals, assistant principals, and athletic directors monitor all coaches/requirements to be sure we are in compliance. Coaches who are paid by the District through booster club contributions must also comply with all procedures, timelines, and qualifications.  These may be volunteers prior to the determination that the booster clubs are able to support a coaching stipend.  These volunteers must also be properly certified when selected as volunteers.

 
Comments:

Those who assume the responsibility for coaching are required to meet all the qualifications.  Not only are teaching techniques important but it is essential that coaches are well trained and knowledgeable in the care and prevention of athletic injuries, basic first aid, CPR and emergency procedures.  Programs have been established each year to provide additional training in this regard.

Financial Impact:
Not Applicable
19.3.5. Approve Agreement Between Bonita Unified School District and LWD, Inc. for Drug and Alcohol Testing Services for the 2020 Calendar Year Effective January 1, 2020 through December 31, 2020
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
The Department of Transportation (DOT) requires Bonita Unified School District employees working in our transportation department to be randomly drug and alcohol tested.
 
Comments:
By renewing our contract with LWD, Inc. we will continue to provide drug and alcohol testing to our transportation employees as required by DOT.
Financial Impact:

$1,150.00 - General Fund

19.3.6. Approve Agreement Between Bonita Unified School District and Eastern New Mexico to Provide Supervised Clinical Fieldwork Experiences for Students Enrolled in the Speech and Hearing Program Effective November 1, 2019 to June 30, 2023
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
This agreement creates a partnership between Eastern New Mexico University and Bonita Unified School District to develop and train competent speech and language pathologists for the district.
 
Comments:
The district provides opportunities for students from various universities to gain experience under the supervision of teachers and administrators in our district.  Assignments will be made through the Human Resources Department.
Financial Impact:
Not Applicable.
19.3.7. Approve Agreement Between Bonita Unified School District and California State University, Fullerton to Provide Supervised Clinical Fieldwork Experiences for Students Enrolled in the Health Science Program Effective November 1, 2019 to June 30, 2023
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
This agreement creates a partnership between California State University, Fullerton and Bonita Unified School District to develop and train competent nurses for the district.
 
Comments:
The district provides opportunities for students from various universities to gain experience under the supervision of administrators in our District.  Assignments will be made through the Human Resources Department.
Financial Impact:
Not Applicable.
19.3.8. Approve Agreement with Energage, LLC to Provide Employee Survey Results Effective September 30, 2019 to June 30, 2020
Speaker:
Kevin Lee, Assistant Superintedent Human Resources Development
Rationale:
Approval of this item would allow the district to obtain organizational insights to see where our culture currently stands and provide us with the ability to focus our efforts in specific areas of need.  The data obtained from the survey will also allow us to share our culture story and assist us in attracting top talent to work for our District.
 
Comments:

In August 2019, the district surveyed employees regarding workplace culture in order to get feedback for our District.


Financial Impact:
$15,000 - General Fund
19.3.9. Approve Agreement Bonita Unified School District and NASDTEC Clearinghouse to Assist in Conducting Background Checks for Out-Of-State Applicants
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:

In many instances, the conduct underlying an adverse licensure action does not result in an arrest or conviction; therefore, a typical criminal background check will not reveal critical administrative actions taken against an educator's certificate. 

This service will assist us in conducting background checks for out-of-state applicants.

 
Comments:

For 25 years NASDTEC has maintained the Clearinghouse to support the screening of out-of-state applicants by official state agencies responsible for the certification or licensure of professional K-12 educators. The Clearinghouse is a secure national database that contains records of adverse actions taken against a license or certificate of a professional educator. These records are entered by the state agency that acts against the license or certificate.  The adverse actions include annulment, revocation, suspension, denial, or voluntary surrender of a professional educator’s license or certificate. Some states also report reprimands.

The agreement is available for review in the Human Resources Department.

Financial Impact:

The agreement is free of charge for the District and is a free service through our relationship with ASCIP (Alliance of Schools for Cooperative Insurance Programs.)

19.4. SUPERINTENDENT
19.4.1. Receive for Second Reading and Adopt Revisions to Existing Board Policy 1312.3 and Board Bylaw 9323.2
Speaker:
Carl Coles, Superintendent
Rationale:

The District's Board policies are reviewed and updated periodically. As new state and federal laws and regulations are enacted, affected policies must be revised or updated.

The Board received the first reading of Board Policy 1312.3, Uniform Complaint Procedures, and Board Bylaw 9323.2, Actions by the Board, at the October 2, 2019, regular Board of Education meeting.  It is now appropriate for the Board of Education to receive for a second reading and adopt the proposed revisions.

 
Attachments:
Second Reading and Adoption of Board Policy 1312.3 and Board Bylaw 9323.2
19.4.2. Accept with Thanks the Donation of Gifts as Valued by Donor at $18,000
Rationale:

Accept with thanks the donation of gifts valued by donor at $18,000 in accordance with IRS guidelines and send letter of appreciation to donor on behalf of the Board of Education.

Bonita High School Robotics Club

Mr. Chris Brown, President of Clayton Controls, donated one pallet of parts, including various controllers, sensors, and other materials for building robots to Bonita High School. The donor valued the parts at $18,000.

 
20. DISCUSSION/ACTION ITEMS
20.1. HUMAN RESOURCES DEVELOPMENT
20.1.1. Conduct a Public Hearing of the Initial Proposals for Negotiations Between the California School Employees Association Chapter #21 and the Bonita Unified School District for the 2019-2020 School Year
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
California Government Code 3547 provides that, "All initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation, shall be presented at a public meeting of the public school employer and thereafter shall be public records."
 
Comments:
As provided by California Government Code, the attached proposal is being presented as part of this Board Agenda so the public will have knowledge of the initial proposal.
Financial Impact:

Specific costs of settlements cannot be determined prior to negotiations, although costs may be incurred as a result of agreements.

Attachments:
CSEA Sunshine Letter to District
District Sunshine Letter to CSEA
20.1.2. Adopt the Initial Proposal for Negotiations Between the California School Employees Association Chapter #21 and the Bonita Unified School District for the 2019-2020 School Year
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
California Government Code 3547 provides that, "All initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation, shall be presented at a public meeting of the public school employer and thereafter shall be public records."
 
Comments:
As provided by California Government Code, the attached proposal is being presented as part of this Board Agenda so the public will have knowledge of the initial proposal.
Financial Impact:

Specific costs of settlements cannot be determined prior to negotiations, although costs may be incurred as a result of agreements.

Attachments:
CSEA Sunshine Letter
20.1.3. Adopt the Initial Proposal for Negotiations Between the Bonita Unified School District and the California School Employees Association Chapter #21 for the 2019-2020 School Year
Speaker:
Kevin Lee, Assistant Superintendent Human Resources Development
Rationale:
California Government Code 3547 provides that, "All initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation, shall be presented at a public meeting of the public school employer and thereafter shall be public records."
 
Comments:
As provided by California Government Code, the attached proposal is being presented as part of this Board Agenda so the public will have knowledge of the initial proposal.
Financial Impact:

Specific costs of settlements cannot be determined prior to negotiations, although costs may be incurred as a result of agreements.

Attachments:
District Sunshine Letter
20.2. STUDENT DISCIPLINARY ACTION
Rationale:
The Governing Board will take action in open session on the following student disciplinary items listed.
 
20.2.1. Student Disciplinary Action for Student #090802440
Speaker:
Matthew Wien, Assistant Superintendent Educational Services
Rationale:
Student Disciplinary Action Pursuant to Education Code #48900 (c) & 48915 (A1-c). Recommendation that student #090802440 be expelled for the remainder of the 2019-2020 school year with enforcement suspended and placement at Vista School.
 
Financial Impact:
Not Applicable
21. REQUESTS TO SPEAK ON NON-AGENDA ITEMS COMMUNICATION FROM THE PUBLIC
Quick Summary / Abstract:

This is an opportunity for the public to address the Board on non-agenda items. No action can be taken on non-agenda items (Board Policy 9055). Individual speakers may be allowed up to three (3) minutes to address the Board on any non-agenda item. The Board reserves the right to limit the time on a non-agenda item. Prior to addressing the Board, please fill out the "Request to Address the Board" card, which may be picked up from Adela Droe, Senior Executive Assistant to the Superintendent. Any person addressing the Board should first state their name, association with the District, and address. At this time, the Board wishes to recognize:

Community (Individuals having completed a Request Card)

Parent Teacher Association (PTA)

Bonita Unified Teachers Association (BUTA)

California School Employees Association (CSEA)

Bonita Unified Management Team (BUMT)

22. FUTURE MEETING DATES
22.1. The Next Regular Board of Education Meeting Date
Speaker:
Carl Coles, Superintendent
Quick Summary / Abstract:
The next Board of Education meeting will be held on Wednesday, December 11, 2019, at 6:00 PM, at the District Office, 115 W. Allen Avenue, San Dimas.
23. ITEMS FOR FUTURE AGENDAS
24. ADJOURNMENT
Disability Information:
Any individual with a disability who requires reasonable accommodation to participate in a Board meeting may request assistance by contacting the Superintendent’s Office at 909-971 8200, extension 5101.

Published: November 1, 2019, 2:50 PM

The resubmit was successful.